Administrative Assistant/Operations Coordinator - Real Estate Firm - San Francisco (Hybrid)

Administrative Assistant/Operations Coordinator

Our client, a growing and mission-driven real estate company, is looking for a highly organized and resourceful Administrative Assistant/Operations Coordinator to become an integral part of the team. This role will provide a combination of executive support, office coordination, project administration, and operational support across the organization.

This is an exciting opportunity for someone who enjoys wearing multiple hats, bringing structure to a fast-paced environment, and taking ownership of both day-to-day administrative responsibilities and broader operational projects!

The Nitty Gritty:

• Provide administrative support to the Founder & CEO, including calendar management, scheduling, and travel coordination
• Support the executive team with a variety of administrative and operational needs
• Coordinate with building management, vendors, consultants, and other external partners
• Manage general office operations, including supplies, inventory, and office-related logistics
• Support project and document management across the Real Estate team
• Maintain databases, trackers, SmartSheets, and other organizational tools
• Enter and maintain data related to leases, title reports, and other real estate documentation
• Prepare meeting agendas, notes, reports, and other materials
• Coordinate signatures, notarizations, mailings, and other time-sensitive documentation
• Support legal and closing-related administrative processes
• Coordinate IT-related logistics with the People team and external consultants, including onboarding and user access
• Arrange logistics for business travel, conferences, meetings, and company events
• Coordinate lunches, catering, and other team logistics
• Assist with website updates and basic content management as needed
• Take ownership of special projects and operational initiatives as they arise
• Work closely with internal teams and external partners to keep projects and processes moving forward

The Essentials:

• 2+ years of experience in an administrative, project coordination, or operations-focused role
• Background in real estate or legal services a plus!
• Exceptional organizational and time-management skills with a strong attention to detail
• A proactive, resourceful approach and willingness to jump in wherever needed
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong follow-through and a high degree of ownership over your work
• Comfortable working with a variety of internal and external stakeholders
• Strong computer skills and the ability to quickly learn new systems and tools
• A collaborative, service-oriented mindset
• Comfortable working in an entrepreneurial, high-growth environment

The Cherry On Top:

• Join a tight-knit and collaborative team at a growing firm!
• Work closely with senior leadership, gain experience across operations, and have the opportunity to take on more!

Location: San Francisco, CA (Hybrid - 3 days onsite)

Compensation: $90k to 120k base salary + benefits (exact compensation will vary based on skills, experience, and expertise)