Administrative Assistant

Administrative Assistant

Location: Phoenix, AZ 85043 Duration: 03 Months Shift: 8:00 AM to 4:00 PM

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

Essential Functions:

• Handle a variety of communications through email, phone, MS Teams, and face-to-face accurately and delivered timely.
• Organize and schedule meetings and appointments.
• Assist in the preparation and generation of local reports.
• Carry out administrative duties such as filing, typing, copying, mail, etc.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; and verifying receipt of supplies.
• Order supplies as needed.
• Provide general support to visitors.
• Handle multiple projects.
• Handle sensitive information in a confidential manner.
• Look for and implement ways to improve administrative processes to continuously make them more efficient and effective.
• Back-up to the Customer Service Representative.

Familiar with a variety of the field's concepts, practices, and procedures. Any other duties assigned by Plant Manager.

Qualifications:

• High School diploma or GED.
• Minimum 1 year of progressive administrative experience.
• Proficient with Microsoft Office.
• Demonstrated ability to exercise confidentiality.

Functional Success Drivers:

• Approachability
• Communication (Oral & Written)
• Detail Oriented
• Learning on the fly
• Quality
• Organization/Planning
• Adaptability