Records Assistant (63678)

Records AssistantFamily Support Services CMO - Largo, FL 33771OverviewPosition Type Full Time Education Level High School/GEDDescriptionRecords AssistantJoin our team at FSS and enjoy comprehensive benefits including but not limited to:Tuition ReimbursementHealth InsuranceDental InsuranceVision InsuranceLife InsuranceWell-Being ProgramPaid Time Off (PTO)Bereavement Leave12 Paid HolidaysFlexible Spending Account (FSA)Employee Assistance Program (EAP)Short & Long-Term Disability CoverageEmployee Discounts401k Plan with 3% Employer ContributionThe mission of Family Support Services is to be the leader in providing safety, stability, and quality of life for all children by working with the community to strengthen the family unit.Job Summary: Prepare assigned file sections according to Federal, State and agency regulations. Support various quality assurance functions, including but not limited to document date sequence and document placement. Sort, arrange, and file according to standardized file tab sections, ensuring timely and accurate filing. Facilitate customer service access to client files.Essential Duties:Inspect documents, remove staples, duplicates, and separate documents not appropriate to file. File all incoming filing according to standardized file sections per assignmentMaintain department case list with a high degree of accuracyAudit filing to ensure all has transferred to the client filePrepare Notice of hearing spread sheet and notify agencies by e-mailFacilitate access to client case fileOther Duties As neededQualificationsMinimum Qualifications:Education: High school diploma or equivalent requiredExperience: Two years general office experience required.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Ability to:Represent self and the organization in a professional mannerWork independently with little direct supervisionThink and write creativelyAssess a situation and make appropriate recommendations/ decisionsResearch, organize and analyze dataSolve problems and to think through critical, time sensitive issuesEstablish and maintain relationshipsWork collaboratively with staff at all levels in the organizationFollow through on commitments, projects and responsibilitiesRead, research and interpret documents such as newspapers, contracts, manuals, journals, financial reports, etc.Communicate effectively through writing including articles, presentations, speeches, reports, correspondence, and documentation.Speak effectively before small and large groups.Calculate figures and amounts.Maintain confidential informationSkills:Strong Written and Verbal CommunicationStrong follow-up and follow throughStrong organizational and time managementProficiency in Excel and Microsoft Word. Experience with PowerPointOther Requirements:Clear a Level II Background screening (Live Scan) in which your fingerprints will be used to conduct the screening. Please see the link with further details: a reference check.Clear a local background check from the County in which you reside.Clear a substance abuse screen.Provide a copy of all degrees prior to your first day of employment.Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. FSS is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require a reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources at View email address on click.appcast.io.