Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support a busy construction and contractor environment in Fresno, California. This contract opportunity with potential for a permanent role is ideal for someone who brings accuracy, organization, and a strong understanding of invoice processing in a fast-paced setting. The person in this role will help keep vendor payments on schedule while maintaining reliable financial records and collaborating with internal teams to resolve discrepancies.

Responsibilities:
• Review incoming vendor invoices, assign the correct cost codes, and enter payment details accurately into the accounting system.
• Verify purchase orders, receipts, and invoices through three-way matching to confirm that charges are complete and properly authorized.
• Prepare and process routine check runs to ensure vendors are paid within established timelines.
• Investigate pricing differences, missing documentation, and approval issues by coordinating with project staff, purchasing, and vendors.
• Maintain organized accounts payable files and supporting records for audits, reporting needs, and internal reference.
• Update spreadsheets and payment tracking logs in Microsoft Excel to monitor invoice status and outstanding items.
• Communicate with vendors regarding payment questions, remittance details, and account reconciliation matters.

• 2 years+ of hands-on experience in accounts payable, preferably within construction, contractor, or project-based environments.

• Working knowledge of invoice coding, payment processing, and three-way matching procedures.

• Ability to manage check runs with a high level of accuracy and attention to deadlines.

• Proficiency in Microsoft Excel for tracking, organizing, and reviewing financial data.

• Strong attention to detail with the ability to identify discrepancies and resolve issues efficiently.

• Effective written and verbal communication skills for interacting with vendors and internal departments.

• Capacity to handle a steady workload, prioritize tasks, and maintain accuracy in a fast-moving office setting.