Administrative Assistant PSH

: Description:

Position Title: Administrative Assistant

Reports to: VP of Housing Services

Category: Non-Exempt, 40 hours per week

Location: 1436 U Street NW Washington, DC 20009

Hours: Monday - Friday, 9 AM - 5 PM

Job Title

Permanent Supportive Housing (PSH) Administrative Assistant

Job Type

Full-time

Summary:

This position is responsible for assisting with administrative duties related to Permanent Supportive Housing (PSH) contract requirements, general office duties, liaising between the PSH, billing, and compliance departments, and providing daily support to PSH staff. The role requires working professionally with external vendors and internal contacts at all levels of the organization. The role will require steadfast attention to detail, excellent verbal and written communication, proficiency with Microsoft Suite, and the ability to learn new software systems.

Responsibilities:

• Supported the PSH management team with general administrative functions and clerical duties essential for timely Medicaid and DHS billing and contract compliance, including monitoring Medicaid recertifications, updating DHS Prior Authorization codes, inputting Utility and Financial Assistance, etc.
• Work collaboratively with the Billing Specialist and Quality Control and Training Manager to ensure all PSH processes are completed promptly and accurately.
• Serves as a backup to the Medicaid & Billing Specialist performing the monthly billing function to Medicaid and DHS.
• Helps maintain organizational documents in electronic and paper format, including the contract dashboard.
• Works with Facilities and Office Manager to update and maintain inventory of all equipment issued to PSH staff, purchase and restock office supplies, etc.
• Schedules meetings using virtual conferencing platforms.
• Attend weekly meetings such as PSH program staff meetings, PSH management team meetings, billing support meetings, etc.
• Support the management of PSH program policies and procedures in collaboration with other PSH management team members.
• Support administrative program management responsibilities for the team, including monthly and quarterly reports, program evaluation, and other administrative tasks as assigned.
• Support the integrity and timeliness of all documentation, including participant interactions, biopsychosocial, service plans, UIRs, and other clinical documentation in HTH/OTCO and Credible.
• Participate in multidisciplinary and contract meetings (e.g., DHS monthly provider meetings) as needed.
• Collaborate professionally with external agencies and stakeholders, providing services to participants within the restraints of HIPPA to further the goals identified by program participants.
• Strong commitment to Friendship Place's core values and mission, including racial equity and social justice.
• Perform all other duties as assigned.

Requirements:

Background & Qualifications:

• Minimum of an associate degree.
• 3+ years of administrative assistant experience.
• Proficiency in Office 365 system.
• Comfortable with learning new software systems.
• Demonstrated ability to work well with others at various levels of the organization.
• Strong written and verbal communication skills.
• Self-driven and can work independently with limited supervision.
• Ability to work in a culturally diverse, fast-paced team environment.
• Displays great attention to detail and problem-solving skills.
• Excellent time management skills with the ability to prioritize the workload.
• Commitment to meeting deadlines and goals.
• Ability to maintain information confidentiality.
• Valid driver's license.

Physical and Environmental Requirements:

80% is telework, and 20% is in office settings.

Background Checks:

The selected candidate must pass a criminal history background check and/or fingerprinting, including FBI and MPD. Upon offer, applicants must participate in a drug and alcohol screen.

Direct Reports:

None

Indirect Reports:

None

Specific Requirements:

None

Other Details:

• Application Deadline: This job is open until filled, or the hiring manager determines that they can no longer accept applications.
• Compensation: The hiring pay range is between $55,000 - $63,000 A candidate's starting pay determination is made based on meeting the basic position requirements, and current completed education, credentials and/or work experience. Please Note: The step system is set and not open to pay negotiation.
• Benefits: We offer an excellent benefits package including low-cost health insurance, health reimbursement, and flexible spending accounts, employer-paid dental, vision, short and long-term disability, life insurance, 403B defined contribution plan matching, employee assistance programs, professional development, employee resource groups, 14 paid holidays, 15 days of vacation and 10 days of sick leave during 1st year of employment, and much more!? (Benefits are pro-rated for part-time employees).
• COVID-19: Effective September 19, 2021, the District of Columbia (DC) mandates COVID-19 vaccination for government employees, contractors, interns, and grantees. As a DC government contractor, we comply with this mandate by ensuring that all employees are in compliance with being vaccinated up to and including Booster (when eligible) or have an approved exemption. If you would like to proceed with completing an employment application, it is with the understanding that Friendship Place complies with the DC COVID-19 vaccine mandate. We appreciate your interest in joining the Friendship Place team.
• Interview Process: Phone screening, Panel style interview, and Final Interview.
• Website:

Diversity & Equal Opportunity Statement:

Friendship Place is an Equal Opportunity Employer. We are committed to maximizing the diversity of our team and want to involve all those who can contribute to our inclusive culture. We support all qualified individuals within our workforce without regard to race, color, gender, sexual orientation, gender identity and expression, age, national origin, marital status, citizenship, disability, veteran status, and other characteristics protected by applicable law. Friend Place is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact human resources at View email address on us.fitly.work.

How to Apply:

Interested applicants should apply via the organizational website unless otherwise directed. All of our current career openings can be found by visiting: