Executive Assistant

Foot Levelers, Inc. is the world’s leading provider of custom orthotics — proudly family-owned and proudly made in the U.S.A. We’re a fast-moving wellness company on an exciting growth trajectory, supporting an ever-expanding network of chiropractors, physical therapists, and other medical professionals who rely on us to help their patients live pain-free, healthy lives. Now, we’re looking for a truly exceptional Executive Assistant to the CEO — someone whip-smart, relentlessly organized, and naturally proactive. This role is not “just admin.” It’s a high-trust, high-impact position for someone who thrives on making things run smoothly, anticipates needs before they’re voiced, and knows how to operate with discretion, tact, and executive-level polish. If you’re the type of person who sees what needs to happen and makes it happen — this might be your dream job. What You’ll Do As Executive Assistant to the CEO, you’ll serve as a key partner in maximizing executive efficiency, managing priorities, and ensuring the CEO is fully supported across daily operations and strategic initiatives. You’ll be responsible for: Executive Support & Calendar Management Own and manage the CEO’s calendar with accuracy, urgency, and sound judgment Schedule meetings, resolve conflicts, and ensure the CEO’s time is protected and prioritized Manage inbox communications and coordinate timely follow-up when needed Travel & Event Coordination Plan and coordinate complex travel arrangements Support preparation for conferences, company events, and leadership meetings Ensure itineraries, materials, and logistics are organized and seamless Communication & Coordination Serve as a liaison between the CEO and internal teams, leaders, and external partners Draft and prepare professional communications, memos, and correspondence Support cross-department collaboration and ensure alignment on key priorities Projects & Executive Deliverables Track and follow through on executive projects to ensure deadlines are met Assist with business reporting, document preparation, and presentation materials Conduct research and light data analysis to support decision-making Prepare agendas, timelines, and supporting documents for executive and leadership meetings Confidentiality & Professionalism Handle sensitive matters with discretion, maturity, and impeccable integrity Maintain high standards of professionalism in every interaction What We’re Looking For Our ideal candidate is sharp, reliable, and thrives in a fast-paced environment. You’re calm under pressure, energized by complexity, and proud of doing things the right way. Required Qualifications 5+ years of experience supporting senior leadership (VP level and above); CEO support strongly preferred Proven ability to manage competing priorities and execute with speed and accuracy Exceptional written and verbal communication skills Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) Strong organizational skills, attention to detail, and follow-through Ability to work on-site in Southwest Virginia Preferred Qualifications Experience working in a manufacturing, healthcare, wellness, or fast-growth environment ERP experience and comfort navigating business systems Experience supporting board meetings or executive leadership meetings The Traits That Win in This Role Proactive, resourceful, and solutions-oriented Extremely organized and detail-driven Confident, tactful, and emotionally intelligent Able to anticipate needs and act independently Discreet and trustworthy with confidential information Strong business curiosity — you want to understand the company, not just support it Why Foot Levelers This is a rare opportunity to step into a highly visible role with direct access to senior leadership in a company that is growing, stable, and mission-driven. At Foot Levelers, you’ll find: A family-owned culture with strong values A company committed to quality, wellness, and innovation A team that works hard, moves fast, and genuinely cares about what we do #J-18808-Ljbffr