Materials Management Coordinator

Materials Management Coordinator

The Materials Management Coordinator functions as the operational nexus for materials coordination, procurement tracking, and inventory management activities supporting operational units across the Department. The position requires ongoing coordination with internal staff and vendors to ensure that operational resources are properly requested, tracked, and distributed in accordance with agency procedures. Under supervision, with some latitude for independent initiative and judgment, key responsibilities of the Materials Management Coordinator are:

• Coordinating and fulfilling operational requests for materials and supplies by administrative and field personnel across multiple agency locations.
• Entering and maintaining purchase requisitions and inventory records within the Agency's tracking systems while ensuring the accuracy and integrity of procurement data.
• Maintaining records related to inventory levels, distribution activities, and materials usage to support internal fiscal controls and operational accountability.
• Assisting with monitoring and tracking expenditures associated with materials and supplies, reconciling invoices, and preparing periodic spending reports to support compliance with approved budgets and internal control requirements.

CIVIL SERVICE STATUS: Only those who are permanent in the Clerical Associate civil service title, applicants who are reachable on the Clerical Associate open competitive list, and applicants as indicated below will be considered. REMOTE WORK This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.

To Apply: Visit Jobs NYC (cityjobs.nyc.gov) to view and apply for available positions. Search by agency (Department of Buildings), keywords, or for the specific Job ID #. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED. CLERICAL ASSOCIATE - 10251

Minimum Qualifications: A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience. Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills: Excel knowledge - Ability to forecast budgets - Customer service focus - Experience in office supply management - Strong organizational skills and attention to detail - Excellent communication and interpersonal skills - Ability to multitask and prioritize in a fast-paced environment

55a Program: This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

Residency Requirement: New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

New York City | Administration & Human Resources