Accounts Payable Specialist
The Robert Joseph Group
About the Role
POSITION SUMMARY
- FLSA Status: Non-Exempt
- This position is responsible for maintaining accurate and timely records of expenditures as well as prompt payment processing for both internal and external customers.
- The position will monitor the Accounts Payable Inbox, assist with mailing checks, and filing documentation.
Responsibilities
DUTIES AND RESPONSIBILITIES
- Payment Processing
- Process vendor invoices by verifying purchase orders submitted in Purchase Requisition System (APuRS), to ensure they are accurately coding and received all the appropriate approvals.
- Assist in preparing check-runs and preparing checks for signature.
- Audit employee expense reports in a timely manner through the verification of receipts, exchange rates, coding, accuracy, and supporting documentation.
- Vendor Management
- Maintain and monitor list of active utilities to ensure all accounts are current.
- Verify vendor statements and handle correspondence involving accounts payable.
- Act as the liaison in the resolution of complaints, issues, or reconciliations between the vendor, internal customers, and the Finance team.
- Prepare credit card payments for processing through the verification of charges, accurate coding, and payments made.
- Tracking and Reporting
- Maintain historical records for all accounts payable transactions.
- Verify and audit work for completeness and accuracy according to established controls.
- Perform tasks associated with month-end and annual close processes as assigned by Manager.
- Maintain accounts payable files.
- Prepare analysis and reconciliations as required by Manager.
- Specific duties may vary depending upon departmental needs.
Qualifications
EXPERIENCE AND QUALIFICATIONS
- Associate’s degree in dditional experience may substituted for an Associate’s degree.
- Minimum 2 years of related Accounts Payable experience.
- Experience with ERP/Financial systems required.
Required Skills
KNOWLEDGE, SKILLS AND ABILITIES
- Logical problem solving and demonstrated ability to organize and move project tasks forward in an orderly and structured fashion.
- Demonstrated aptitude in designing and maintaining electronic spreadsheets and databases.
- Ability to assess situations and information, think creatively, devise a better way of doing things, and make good judgments in the execution of job responsibilities.
- Attention to detail with demonstrated commitment to excellence and performance.
- Excellent oral, written communication and interpersonal skills.
- Proficiency in MS Office suite; specifically MS Excel.
- A wide degree of creativity and latitude is expected including the ability to multi-task and work productively in a demanding financial environment with changing priorities.
Vacancy posted 1 day ago
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