Legal Secretary - Executive Assistant

Executive Assistant I

Your Job: We need high-performing, experienced, and passionate Executive Assistant I that is responsible for providing general office and secretarial support services to include basic filing, reception, telephone, and word processing Responsibilities.

Your Job Requirements:

• High school diploma or equivalent
• 3 years' experience in an office
• Intermediate to advanced level of proficiency in computer skills using Microsoft Office
• 60+ words per minute

Your Job Responsibilities:

• Communicate clearly and openly
• Build relationships to promote a collaborative environment
• Be accountable for your performance
• Always look for ways to improve the patient experience
• Take initiative for your professional growth
• Assists with payroll system for assigned staff including input and review of all data, and processing of PTO requests.
• Creates and maintain spreadsheets including updating routine monthly data elements. Generate accurate reports for management including utilization of graphs or merge of documents when requested.
• Establishes and maintains filing system.
• Independently creates PowerPoint slides, charts and graphs for presentations based on handwritten or typed notes.
• Independently maintains and orders office supplies and forms within budget.
• Management of multiple, complex calendars as assigned. Maintains and schedules appointments including coordination of conference rooms, catering needs, other staff members, community members, physicians, etc. Prepare and disseminate pre-meeting packets and agendas as needed.
• Perform accurate and efficient data entry for selected databases.
• Prepares, picks-up, screens, sorts, and distributes mail. Reviews mail for items which can be handled independently or by others in the organization.
• Produces correspondence authored by others; proofreads documents. Routinely and independently authors and drafts correspondence as applicable. Signs routine correspondence on behalf of administrative staff. Types, assembles, and distributes memos, letters, forms, reports, and department related dictation.
• Receives, screens, and prioritizes incoming telephone calls and visitors; immediately handles and response to calls as appropriate. Accurately records messages as needed. Provides service recovery as required.
• Routinely authors, types, assembles, and distributes meeting minutes with little or no supervision. Maintains open issue log as requested.
• Other duties as assigned. Be engaged and eager to build a winning team

Methodist Health System is a faith-based organization with a mission to improve and save lives through compassionate, quality healthcare. For nearly a century, Dallas-based Methodist Health System has been a trusted choice for health and wellness. Named one of the fastest-growing health systems in America by Modern Healthcare, Methodist has a network of 12 hospitals (through ownership and affiliation) with nationally recognized medical services, such as a Level I Trauma Center, multi-organ transplantation, Level III Neonatal Intensive Care, neurosurgery, robotic surgical programs, oncology, gastroenterology, and orthopedics, among others. Methodist has more than two dozen clinics located throughout the region, renowned teaching programs, innovative research, and a strong commitment to the community.

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• Newsweek's America's Most Admired Workplaces 2026
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• Fortune Best Workplaces in Health Care 2025
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• Becker's Hospital Review 150 Top Places to Work in Healthcare 2025
• Newsweek's Americas Greatest Workplaces 2025