Administrative Operations Specialist

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™

ASRC Federal Advanced Research supports the Federal Aviation Administration National Airspace System Engineering Support Services (FAA NAS ESS) contract. Join our growing team as an Administrative Operations Specialist in support of the NAS Communications Team, Telcom Sub-team, Terminal/TRACON Sub-teams at Mike Monroney Aeronautical Center (MMAC) in Oklahoma City.

Responsibilities:

• Performs basic and routine tasks in support of a professional, technical, or specialized occupation under the general direction of a Technical Manager or more experienced employee. Assists others in day-to-day operations.
• Applies experience and detailed knowledge to plan and accomplish tasks. Has some understanding of how administrative assignments contribute to the activities of the organizational unit.
• Demonstrates some independence in planning time but frequently coordinates with a Technical Manager or more experienced employee to prioritize tasks and use assigned resources.
• Works with other employees, both contract and federal, to share information and/or discuss the status of assigned tasks.
• Works under general instructions provided by a Technical Manager or more experienced employee.
• Frequently refers problems and work issues to a Technical Manager or more experienced employee when guidelines are not available or applicable. May assist in developing and recommending solutions on some occasions.
• Work is reviewed frequently at major stages of assigned tasks and at completion to ensure timeliness and alignment with the requirements of projects and/or work activities.
• Work activities typically support the work of other employees and contribute to the activities of the organizational unit.

Requirements:

US Citizenship or Permanent Residency required. All applicants must have resided in the United States for the past 3 years. Ability to pass a background check is required. On-site presence will be as required by the FAA.

Skills:

• Must be proficient in Microsoft Office Applications (Word, Excel, Outlook, and PowerPoint).
• Attention to detail.
• Strong communication and interpersonal skills.
• Ability to multi-task.
• Excellent organizational skills with ability to maintain accuracy.

Other Duties:

• Perform quality review of travel expense reports.
• Prepare monthly reports.

• Quality review of purchase card expenses.
• Update and maintain Travel Handbook.
• Maintain log of contractor and FAA travel.
• Update various spreadsheets, rosters and org chart.
• Maintain email distribution groups.
• Maintain database for SLE after-hours calls.
• Oversee routine maintenance of copier and office equipment.
• Organize electronic files.
• Review employee leave requests.
• New employee onboarding.
• Contractor offboarding.
• Perform quality review of Deltek timesheets.
• Perform quality review of TURs.
• Perform conference Room reservations.
• Attend meetings.
• Provide telephone support in order to properly direct calls.
• Provide written and oral explanations of administrative policies.
• Assist with the coordination of new office policies and systems.
• Provide assistance for acquisition of office supplies and equipment required for program and administrative support.
• Maintain administrative and technical files, prepare correspondence. and input data into multiple FAA systems (i.e. iDMS, PRISM, etc.).
• Prepare reports.
• Track expenses.
• Track employee/contractor attendance and prepare Daily Attendance reports.
• Schedule meetings.
• Monitor email and calendars for FAA managers if needed.
• Call in facility trouble calls and track facility management issues.
• Distribute mail.
• Perform quality review of CASTLE timesheet discrepancies and ensure leave and overtime records are attached.

Education/Experience:

• A bachelor's degree is required, -OR- A minimum of 6 years of experience in this specific area that is pertinent to the National Airspace System (NAS).

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.