Executive Assistant

GMI Solutions is a manufacturing business in Mequon, WI 53092. Many of our customers are in the medical equipment market. The builds are used in x-ray machines, CT scanners, dialysis and radiotherapy cancer treatment systems. We are autonomous, challenging, engaging and our goal is to manufacture products that truly make a difference in people’s lives! Under the direction of the President, we’re seeking a proactive, detail-oriented Executive & Office Operations Assistant to support our Executive, Sales, Marketing, and HR teams. This part-time role is ideal for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and takes pride in creating a well-run, welcoming workplace. From coordinating travel and events to maintaining office supplies and supporting customer visits, you’ll be a key player in keeping our operations smooth and our culture strong. ESSENTIAL DUTIES AND RESPONSIBILITIES OF EXECUTIVE ASSISTANT Executive & Team Support Provide administrative support to the Executive Management team Coordinate meetings, prepare agendas, and track action items Book travel and assist with trade show logistics Support documentation updates and special projects Assist with CRM maintenance and internal reporting Office & Facilities Coordination Maintain lunchroom and common areas (stocking supplies, cleaning counters, etc.) Manage inventory and ordering of office supplies for MuL and GMI Oversee stocking and shopping for conference room fridge Track and replenish first aid supplies Water office plants and maintain general office functionality Event & Hospitality Support Coordinate catering and setup/cleanup for customer/supplier visits Support company events (lunches, happy hours, all-hands meetings) Prepare hotel welcome baskets for visiting customers Assist with customer appreciation efforts HR & Culture Support Help coordinate internal communications and HR-related tasks Support onboarding logistics and Associate engagement initiatives KNOWLEDGE, SKILLS AND ABILITIES REQUIRED OF EXECUTIVE ASSISTANT Qualifications 1–3 years of experience in a similar administrative or operations role preferred Proficiency in Microsoft Office, especially Excel and Outlook Strong written and verbal communication skills Highly organized, dependable, and able to work independently Excellent time management and multitasking abilities Discretion in handling sensitive information Physical Requirements Ability to lift and carry materials up to 30 lbs Frequent walking, sitting, and use of hands for office tasks Must be able to read printed materials and computer screens Must be able to hear and speak clearly for in-person and phone communication This position is factory-based and requires on-site presence in Mequon, WI What We Offer Collaborative, supportive team environment Opportunity to contribute meaningfully across departments A workplace that values initiative, reliability, and a touch of hospitality Our work environment includes: Relaxed atmosphere Casual work attire Safe work environment International workforce Work-from-home days Growth opportunities Modern office setting Company perks On-the-job training Wellness programs Job Type: Part-time 401(k) 401(k) matching Work Location: In person in Mequon, WI We’re a medium size, family-oriented company that values our associates and are looking for your help to make a difference to the company’s overall success. If this sounds interesting, we want to hear from you! #J-18808-Ljbffr GMI Solutions