Executive Assistant

We are seeking an experienced, highly organized, and proactive Executive Assistant to the co‑founders to provide high-level administrative and operational support to two senior executives. This role requires exceptional judgment, discretion, communication skills, and the ability to manage multiple priorities in a fast‑paced, dynamic luxury fashion environment. The ideal candidate is a polished and solutions‑oriented professional who can anticipate the needs of executives, manage complex schedules and priorities, coordinate high‑level meetings and travel, and serve as a trusted point of contact both internally and externally. The ideal candidate will have a minimum of 5 years of executive assistant experience , preferably supporting C‑suite executives within luxury, fashion, retail, media, entertainment, or another highly creative and fast‑paced industry. Essential Job Functions Provide comprehensive executive support to the CEO and Chief Creative Officer, including calendar management, scheduling, correspondence, meeting preparation, and follow‑up. Proactively manage complex and frequently changing calendars, prioritizing meetings and commitments based on business needs. Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and travel changes. Prepare meeting agendas, presentations, briefing materials, and other executive documents. Attend select meetings, take detailed notes, track action items, and ensure timely follow‑up. Manage confidential and sensitive information with the highest level of discretion and professionalism. Serve as a key liaison between the executives, leadership team, employees, clients, vendors, partners, and other external contacts. Coordinate executive meetings, presentations, events, dinners, and other high‑level engagements. Assist with preparation and coordination of leadership meetings and executive initiatives. Track projects, deadlines, deliverables, and follow‑ups on behalf of the CEO and Chief Creative Officer. Conduct research and prepare summaries, reports, and presentations as requested. Manage incoming communications and help prioritize emails, requests, and correspondence. Assist with personal and professional administrative matters as appropriate. Support special projects and ad hoc initiatives requiring executive‑level coordination and follow‑through. Anticipate potential scheduling conflicts, logistical challenges, and other issues and proactively identify solutions. Maintain a highly organized system for executive priorities, contacts, documents, and ongoing projects. Partner closely with other executive assistants and administrative teams to ensure seamless coordination across the organization. Qualifications & Experience Minimum 5 years of experience as an Executive Assistant , preferably supporting a CEO, C‑suite executive, or senior leadership team. Experience in luxury fashion, retail, creative industries, media, entertainment, or a similarly fast‑paced environment strongly preferred. Exceptional organizational and time‑management skills with the ability to manage competing priorities. Excellent written and verbal communication skills. Strong attention to detail and follow‑through. Demonstrated ability to exercise sound judgment and maintain confidentiality. Highly proficient in Microsoft Office and/or Google Workspace, including Outlook/Gmail, Calendar, Word/Docs, Excel/Sheets, and PowerPoint/Slides. Comfortable working with senior executives and high‑profile internal and external stakeholders. Ability to work independently, anticipate needs, and take initiative without extensive direction. Professional, polished, composed, and personable demeanor. Flexibility to adjust to changing schedules, priorities, and occasional after‑hours needs. Strong problem‑solving skills and a solutions‑oriented mindset . Ability to operate effectively in a fast‑paced environment with a high degree of ambiguity. #J-18808-Ljbffr