12 Month Administrative Assistant

Administrative Assistant

The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the District Office. Performance will be evaluated annually by the Director of Human Resources in accordance with District 207's support staff evaluation procedures and aligned to district priorities. The Administrative Assistant will manage the onboarding employment process of all substitute employees and student teachers, maintain the organization of substitute handbooks, and conduct all employee background checks. They will also maintain, record, and review all substitute certifications and licensures, assist with the recruitment of daily and long-term team substitute teachers, and maintain the database and process all daily and long-term substitute onboarding processes, including training and software management. Additionally, they will assist with the organization of student teacher assignments, maintain compliance and database management of state, federal, and district employee trainings, and manage website content by reviewing and updating District 207 website pages and sites as needed. The Administrative Assistant will also assist with planning and executing special events, welcome and direct guests to the appropriate office or meeting location, maintain office security by following all safety procedures, perform other clerical duties such as filing, photocopying, and faxing, answer phones/emails with accurate information, process, manage, and organize all mail services and deliveries, maintain the budget of the postage system and invoices for background checks, maintain inventory and order supplies related to office operations, and perform other tasks, duties, and assume other duties and responsibilities as assigned by the Assistant Superintendent of Human Resources.

Skills to support these responsibilities include a high level of integrity and trustworthiness, maintains confidentiality/privileged information. Excellent interpersonal and communication skills, both verbal and written, and the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Maintains punctual and regular attendance. Strong work ethic with the ability to provide consistent, high-quality work with attention to efficiency and accuracy. Excellent organizational skills and attention to detail. Highly organized, maintains deadlines and able to handle multiple tasks promptly. Intermediate computer skills include but are not limited to Google Workspace, Microsoft Office Suite experience, social media platforms, job recruiting sites and platforms, etc. Proficient with or the ability to quickly learn payroll management, human resource information systems (HRIS), and similar computer applications. Other skills and qualifications that the Board and Administration may establish.

Work Environment: Work is performed primarily in an office setting within a school. The position involves frequent interaction with students, staff, parents, and the public. The office environment may be busy and dynamic, requiring the ability to manage multiple tasks and interruptions efficiently.

Physical Requirements: The role requires frequent sitting, with occasional standing, walking, bending, and reaching. The position may involve lifting and carrying up to 20-25 pounds, such as office supplies or materials. Regular use of computers, telephones, and other office equipment is required. Exposure to video display terminals occurs on a regular basis.

Working Days/Hours: Monday-Friday, 7:30 a.m. - 4:00 p.m. Occasionally, program necessity requires working hours beyond set hours and days.

Salary & Benefits: Hourly Rate: $30.75 $61,961.20 annual (prorated first year based on start date) 12-month (260 paid days ), tbd - June 30, 2027 Number Paid Hours: 2015 Number of Paid Work Hours per day: 7.75 IMRF pension employees vested after 10 years of employment 10 days paid vacation 17 paid holidays 14 sick days Medical & dental insurance Paid term life insurance policy equal to annual base salary FLSA STATUS Non-Exempt