Accounts Payable Coordinator

** TEMP TO HIRE **

This position requires you to come into the office in Orange, CA Monday through Friday. Please apply for immediate consideration. *

Falck is a is a global emergency medical services provider originating from Denmark that services 3 states in the US including: California, Colorado and Texas. Falck has been operating in the US since 2010 and is one of the largest private providers of emergency medical services in the country today. Our BLS and ALS services impact not only the lives of our patients, but their families and communities.

Click on the below link for a short video about what it means to join Falck!

Position Summary:

Provides support to the PTP (Purchase to Pay) department and the Executive staff by coordinating the data entry and payment processing, filing and transaction research support for the RTR (Record to Report) staff and other business stakeholders. Reports to the PTP manager.

Compensation: Starting at $24.00 per hour.

What We Offer:
• Full-Time Benefits (Medical, Dental, Vision, Life)
• 401(k) with company match
• Training and Career Development
• Paid Time-Off

Essential Functions:

The PTP Coordinator may be assigned one or more duties. These duties may include, but are not limited to, the following:
• Support overall PTP operation offshore & onshore with proper guidance and training to ensure correct coding of invoices
• Establish overview of entire PTP flow to ensure control and assist in processing backlogs from Vendors, Reviewers/Approvers and business operation
• Coordinate the monthly review of all AP credits to ensure timely application to current checks or to secure check refunds if necessary
• Coordinate the review, approval and processing of minimum of weekly check runs
• Ensure payment on time
• Clear and post all AP transactions to ensure timely financial reporting per department closing schedules in NAV
• Sort and distribute company mail and overnight deliveries timely on a daily basis
• Ensure proper documentation for all manual payment process according to four-eye principal
• Provide research and/or scanning support for internal and annual audit requests
• Provide research and scanning support to RTR (Record to Report) department during month-end and year-end closing process
• Maintain accurate files for all repetitive weekly or monthly payments including rents, utilities, and other contract services
• Maintain W-9 records for all 1099 eligible vendors
• Establishing and maintaining relationships with new and existing vendors
• Periodic review of current active vendor file to ensure proper accounting and set-up of 1099 vendors
• Process annual 1099 forms in a timely manner
• Answer and direct phone calls in a professional manner
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Submit and reconcile expense reports
• Provide general support to visitors and act as the point of contact for internal and external clients as needed
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Reconcile payment data as needed
• Good collaboration with offshore team and provide support as needed
• Must be flexible in working on projects in collaboration with other department to support business functions
• Other job duties and special projects as assigned by the PTP Manager
• This position could require traveling domestically and internationally (India, Latam, Europe)

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The individual in this position must possess the following qualifications:
• May not be concurrently employed by any other ambulance service or any other entity which could pose a conflict of interest
• Proficient with Microsoft Office
• Good organizational skills, ability to prioritize tasks and able to meet deadlines
• Accurate and precise math skills
• Willingness to follow procedures, be a team player, and work well under pressure
• Ability to take challenges and make decision under pressure
• Curiosity to learn and adapt to changes in fast paced environment

Education Requirements:

The individual in this position must possess the following education requirements:
• High School Diploma or equivalent.
• Three years of Accounts Payable or Accounting department experience, preferred.

Falck is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, sexual orientation, genetic information, veteran status or any other characteristic protected by state or federal law.

This job description is a summary of duties, it is by no means an all-inclusive list but is merely a broad guide of expected duties.