Senior Executive Assistant

We are hiring an Senior Executive Assistant for a private investment firm in the Private Equity / Venture Capital (Search Funds) industry. This is a full-time remote role for a U.S.-based company. This role is ideal for someone who is highly proactive, resourceful, detail-oriented, and an excellent communicator with strong judgment, confidentiality, and the ability to anticipate needs in a fast-paced environment. Key Responsibilities Own complex, high-volume calendar management across multiple time zones and schedule investor/client meetings efficiently Plan and coordinate international travel end-to-end, including flights, accommodation, transport, and detailed itineraries Draft, send, and track investor communications, NDAs, capital call follow-ups, and document signatures Prepare concise 1-2 page meeting briefs by reviewing CIMs/deal memos and using AI tools to summarize key insights Manage executive inbox by triaging, prioritizing, and flagging urgent communications while tracking follow-ups Maintain and organize contact databases/CRM, including logging meetings, notes, and next steps Coordinate meeting logistics, agendas, and materials while capturing and tracking action items Handle expenses, reimbursements, vendor coordination, and administrative processes while identifying efficiencies Required Qualifications 3+ years of experience as an Executive Assistant supporting executives in private equity, venture capital, investment banking, or similar environments 3+ proven experience managing complex calendars and international travel coordination 3+ years of experience drafting professional correspondence and preparing executive-level briefs Strong judgment, proactivity, and ability to work independently with minimal direction Excellent written and verbal English communication skills High attention to detail and ability to handle confidential information with discretion Preferred Qualifications Familiarity with CIMs, deal memos, and investor communication workflows Experience using AI tools for summarization and content preparation Required Skills & Tools Google Workspace or Microsoft 365 (Calendar, Docs/Word, Sheets/Excel) Scheduling and communication tools (Google Calendar/Outlook, Zoom/Meet, Slack) Travel booking and itinerary tools (TripIt, Concur or similar) DocuSign, PDF editing tools CRM tools (HubSpot, Notion, Airtable or similar) Schedule & Pay Full-time position; U.S. business hours in the ET/CT time zone (with some flexibility for international coordination) This is a fully remote job for a U.S.-based company Pay ranges from R20 000 to R38 000 per month, depending on experience and skill Annual raises, bonuses, confirmed holidays, PTO System Requirements Internet speed of at least 20 Mbps Computer with a 2.4 GHz processor or higher 8 GB of RAM or higher Windows 10 or newer, or Mac OS X 10.10 or newer HD 720p webcam Headset with a microphone Benefits Competitive pay rates The company provides a US phone number and business email address Enjoy the flexibility of working remotely, from home or any location of your choice Eliminating commute time Consistent work with the same clients, fostering long-term professional relationships Opportunities for career advancement, dependent on the client Stable work hours and consistent pay A supportive and inclusive work environment that values diversity and individual growth Closing Statement If you are a highly organized and proactive Executive Assistant who thrives in a fast-paced investment environment and enjoys supporting senior leaders with precision and efficiency, we would love to hear from you. #J-18808-Ljbffr