Confidential Executive Assistant (HEa) - Office of General Counsel

Confidential Executive Assistant (HEa) – Office of General Counsel Position details: This role reports to the Executive Counsel to the President and works closely with the Confidential Executive Associate. Provide administrative support, draft correspondence, and prepare detailed documents and reports. Ensure confidentiality and sensitivity in all office operations. Maintain office supply inventory and monitor equipment maintenance. Organize and maintain a database of grievances, litigation filing systems, and archives. Maintain the Executive Counsel’s calendar, schedule meetings, and hearings. Assist in gathering and documenting confidential information for labor grievances and litigation. Assist in gathering and documenting confidential information for Freedom of Information requests. Assist with maintaining data pursuant to State Ethics Laws and regulations. Qualifications Required: Bachelor’s degree and four years’ related experience. Preferred: Four years of experience supporting a senior-level executive; experience in a law office, higher education institution, or comparable complex organization; strong organizational, interpersonal, analytical, listening, and oral/written communication skills; excellent judgment, integrity, accuracy, attention to detail; ability to maintain strict confidentiality; ability to thrive in a fast‑paced environment; excellent computer skills with Microsoft Office. CUNY Title Overview Creates appointment and meeting schedules, arranges meetings, and prepares special events; maintains an ongoing calendar of reports, deadlines, and key dates. Coordinates executive communications, including sensitive items; responds to public inquiries and internal requests. Organizes, creates, and distributes key, complex management reports with high accuracy. Manages and tracks written and email correspondence, maintaining logs and records of follow‑up activities. Procures required internal and external resources and manages their utilization. May supervise office staff and perform basic HR functions such as recruiting and interviewing. Participates in special projects to improve unit effectiveness. Performs related duties as assigned. CUNY Title Higher Education Assistant FLSA Non‑exempt Compensation and Benefits Salary Range: $79,598 – $94,909. Salary commensurate with education and experience. CUNY offers health plans, retirement/pension benefits, tuition waivers for graduate study, paid time off, and access to academic and athletic programs. Equal Employment Opportunity CUNY encourages people with disabilities, minorities, veterans, and women to apply. CUNY is an equal‑opportunity employer, including Italian Americans as a protected group. Location: City College of New York Job Type: Full‑Time #J-18808-Ljbffr