Legal Secretary

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. Responsibilities Familiarity with California state and federal rules and procedures. Labor and employment law experience preferred; civil litigation required. Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Handle a wide variety of complex and confidential time-sensitive material. Prepare/revise correspondence, pleadings, documents and other administrative assignments as directed (including proofreading). Provide support to four attorneys in employment litigation, class action and other related matters and backup support as needed. Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. Maintain electronic case files and update as needed following set naming protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters. Assist with preparation of administrative filings/exhibits in agency matters and venues. Handle e‑filings, discovery submissions, correspondence, etc for assigned attorneys. Maintain and review attorney calendars and provide weekly updates to assist attorneys with filing deadlines. Complete monthly expense reports for assigned attorneys. Maintain attorney case lists including closing files as necessary in engagement system. Process vendor invoices in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed. Book and organize travel arrangements including flights, hotels, transportation, and make changes to reservations as needed through firm's travel agency. Prepare notebooks for mediations/arbitrations/trials, etc. and proofread all filed documents. Run conflict checks and open new client engagements in conjunction with our new business team. Handle all aspects of case opening tasks for assigned case managers and matter team. Perform other administrative duties as assigned. Coordinate docketing for litigation attorneys, maintain calendars and CLE records. Requirements Minimum five years of experience as a California legal secretary in civil litigation. Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office Suite, and excellent typing skills. Must be able to take initiative, be reliable, professional, team-oriented, pay attention to detail and have the ability to multi‑task. Must be self‑directed, able to follow instructions, and proactively seek additional work when time allows. Possess a client service mindset with strong verbal and written communication skills, excellent proofreading skills. Be analytical, able to problem‑solve and propose resolutions. Proficient with generating Tables of Authorities and Table of Contents. Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. Experience supporting up to four active attorneys at one time is a strong plus. Must possess a commitment to excellence and high standards of accuracy and professionalism. Compensation For California, the expected hourly range for this position is between $35.00 – $41.00. The actual compensation will be determined based on experience and other factors. #J-18808-Ljbffr