Project Coordinator

Job Description

Job Description

We are looking for a detail-oriented Project Coordinator to support construction projects in San Diego, California from kickoff through final closeout. This contract opportunity with permanent potential is ideal for someone who enjoys keeping schedules, documentation, materials, and communication organized in a fast-paced contractor environment. In this role, you will partner with operations, sales, project management, and field teams to help maintain project momentum, support bid preparation, and ensure key information is accurate and accessible.

Responsibilities:
• Coordinate project timelines, meeting notes, action items, and stakeholder requests to help keep active work on schedule.
• Act as a central point of communication among customers, project managers, sales staff, technicians, and internal departments.
• Arrange material purchasing, delivery tracking, and staging activities while maintaining supporting records for each job.
• Monitor milestones and upcoming deadlines, raising potential risks early and helping teams address issues efficiently.
• Assist with project closeout by organizing required documentation, approvals, training coordination, and final job records.
• Provide administrative support for operational and financial review meetings by preparing updates and maintaining accurate project files.
• Review drawings, construction plans, and scope details to support estimating, take-offs, and proposal development.
• Maintain bid information, proposal spreadsheets, quote follow-up activities, and change order documentation to support sales and project execution.
• Visit job sites when needed to gather information, support estimating efforts, or assist with project coordination requirements.
• Keep job folders, purchase records, delivery documents, badging paperwork, and related databases complete, organized, and current.

• High school diploma required; additional college coursework or a degree is preferred.

• At least 2 years of experience in a project coordination role, preferably within construction or a contractor-based environment.

• Working knowledge of project scheduling, timeline management, and coordination across multiple active jobs.

• Ability to read and interpret construction documents, architectural drawings, and scope-related materials.

• Experience supporting bids, proposals, take-offs, quotes, or other project-related documentation.

• Strong organizational skills with the ability to manage records, scanning, filing, and document control accurately.

• Effective communication skills and the ability to work collaboratively with customers, field teams, sales, and operations personnel.

• Intermediate to Advanced Excel is a must for this role!