Executive Assistant

Please see Special Instructions for more details. Along with your completed application, please include as attachments a cover letter, resume, and contact information for at least three professional references.. Posting Information Posting Number Posting Number PG194801EP Internal Recruitment Internal Recruitment No Working Title Working Title Executive Assistant Anticipated Hiring Range Anticipated Hiring Range $65,000 - $80,000 Work Schedule Job Location Department Department Facilities AVC About the Department The NC State University Facilities Division is home to nearly 900 professionals who plan , build and maintain the spaces that foster an environment where innovation, learning, and community thrive. Through this work, we help create spaces that empower students, faculty, and staff to reach their full potential. Operating year-round, we manage more than 16.7 million gross square feet of built space and oversee 4,733 acres of campus infrastructure through a series of core departments, each composed of multiple specialized units: Design & Construction Business Operations Campus Operations and Maintenance Campus Planning and Strategic Investment Whether responding to a maintenance request, shaping future facilities or creating spaces that inspire discovery, our team is grounded in excellence, service and stewardship. Join the pack and become part of one of the largest and most respected employers in the state, helping shape the future of our campus community. Take a look below to see what we offer! Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Are you an organized, proactive professional who thrives in a fast-paced executive environment? Do you enjoy solving complex problems, managing competing priorities, and helping leaders operate at their best? If so, we invite you to join the NC State University Facilities Division as our next Executive Assistant . This is far more than a traditional administrative role. As the Executive Assistant to the A ssociate Vice Chancellor for Facilities , you will serve as a trusted advisor, strategic partner, and central point of coordination for executive operations. You’ll work closely with university leadership, directors, campus partners, and external stakeholders while helping advance initiatives that support one of the nation’s leading public universities. If you are energized by meaningful work, enjoy collaborating with leaders, and take pride in creating organization out of complexity, we’d love to hear from you. Apply today and bring your organizational expertise, professionalism, and leadership to a role where your work will make a lasting impact across the university. Key responsibilities and duties include but are not limited to: Partner with executive leadership by serving as the primary advisor and administrative liaison to the Associate Vice Chancellor, managing executive priorities, anticipating needs, and exercising sound judgment while handling sensitive and confidential matters. Coordinate executive operations by managing complex calendars, scheduling meetings, arranging travel, monitoring correspondence, coordinating signature workflows, and ensuring executive priorities remain on track. Lead strategic projects and special initiatives by researching issues, gathering information, evaluating options, coordinating stakeholders, tracking progress, and helping implement process improvements across the division. Develop executive communications by preparing correspondence, presentations, reports, briefing materials, speeches, agendas, meeting minutes, and recommendations that support informed decision-making and strategic leadership. Build collaborative relationships by serving as a primary point of contact for university leadership, campus partners, external organizations, governing bodies, and members of the public while providing exceptional customer service and professional representation of the AVC’s Office. Plan and coordinate executive events including leadership meetings, retreats, Board of Trustees activities, executive searches, conferences, workshops, and other division-wide initiatives. Manage information and records by maintaining confidential files, executive dashboards, project tracking systems, databases, correspondence, and historical records in accordance with university policies. Support fiscal and operational administration by monitoring budgets, tracking expenditures, coordinating procurement and travel activities, preparing financial reports, and partnering with Business Operations to ensure compliance with university policies. Enhance division communications by coordinating the Facilities electronic newsletter, assisting with website updates, and supporting communications that keep employees informed and engaged. Other Responsibilities Other duties as assigned. Qualifications Minimum Education and Experience High school diploma or equivalency and three years of progressively responsible administrative or office management experience OR Associate degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative or office management experience OR Bachelor’s degree, preferably in Business Administration or a related discipline OR An equivalent combination of education, training, and experience. All degrees must be received from appropriately accredited institutions. Other Required Qualifications Knowledge of executive office operations, administrative practices, records management, university operations, and organizational governance. Proficiency with Microsoft Office Suite, Google Workspace, Zoom, and the ability to quickly learn and effectively use university systems and technology. Strong organizational, analytical, and problem-solving skills with the ability to manage competing priorities, complex projects, deadlines, and attention to detail. Exceptional written and verbal communication skills with the ability to prepare executive correspondence, reports, presentations, briefings, and communicate effectively with varied stakeholders. Ability to interpret policies, analyze complex information, anticipate needs, recommend solutions, and coordinate initiatives across organizational areas. Demonstrated professionalism, discretion, and sound judgment when handling confidential information and supporting executive leadership in a fast-paced environment. Preferred Qualifications Experience providing high-level administrative support to senior executives, such as vice chancellors, associate vice chancellors, deans, chief executives, or comparable leaders. Proven ability to independently manage high-priority assignments, exercise sound judgment, and maintain confidentiality in support of executive operations. Experience researching, analyzing, and preparing executive correspondence, briefings, reports, presentations, and decision-support materials. Experience coordinating complex calendars, meetings, strategic initiatives, events, and projects involving varied stakeholders. Experience working in a large, complex organization, preferably higher education or government, with knowledge of governance structures, administrative processes, and executive operations. Required License(s) or Certification(s) A valid driver’s license is required. A North Carolina driver’s license must be obtained within 60 days of hire and maintained. Valid NC Driver's License required Valid NC Driver's License required Yes Commercial Driver's License required Commercial Driver's License required No Recruitment Dates and Special Instructions Job Open Date Job Open Date 08/06/2026 Anticipated Close Date Special Instructions to Applicants Along with your completed application, please include as attachments a cover letter, resume, and contact information for at least three professional references.. Position Number Position Number 00100316 Position Type Position Type EPS/SAAO Full Time Equivalent (FTE) (1.0 = 40 hours/week) Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1 Appointment Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Department ID Department ID 440101 - Facilities AVC EEO NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io . Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Supplemental Questions Required fields are indicated with an asterisk (*). * How did you learn of this opportunity? NCSU Website Job Alert (automated email from our system) NCSU Executive Search Services Monster.com CareerBuilder.com InsideHigherEd.com Other Online Job Board Carolina Job Finder / Employment Guide Job / Career Fair The Chronicle of Higher Education Professional Journal Print Advertisement (Newspaper / Periodical) Professional Organization Direct Contact from NCSU HR Representative / Recruiter NCSU Employee Referral Social Media (LinkedIn, Twitter, Facebook, Other) Other If you learned about this vacancy from "other source" or "other website", please provide the source. (Open Ended Question) Required Documents Resume Cover Letter Contact Information for References Optional Documents NC STATE UNIVERSITY RALEIGH, NC 27695 PHONE: View phone number on click.appcast.io #J-18808-Ljbffr