Accounting Assistant

Accounting AssistantNorth Campus Offices - Orange, CA 92865OverviewPosition Type Full-time/ 12 months Job Shift Day Education Level 2 Year Degree Travel Percentage None Category AccountingDescriptionPOSITION SUMMARYOrange Lutheran High School (OLu) is seeking a detail-oriented and mission-driven Accounting Assistant to support the daily financial operations of our Business Office. The Accounting Assistant will assist in maintaining accurate financial records, processing transactions, and ensuring compliance with internal controls and policies in support of nonprofit accounting standards. This position plays a key role in supporting the school's mission to "help students internalize the Gospel message of salvation in Christ Jesus" by ensuring responsible and transparent stewardship of the school's financial resources.Reports to: Director of Finance and AccountingSupervises: NoneESSENTIAL DUTIESGeneral Accounting & Financial SupportPerform daily accounting operations, including treasury management, general ledger entries, account reconciliations, deposit activity, cafe accounting, bank and ledger reconciliation, as well as general departmental supportRegular reconciliation between the ledger and all subledger platforms to include Square, Active, GiveSmart, FAS, Black Baud, Horizon, TYSYS, and FinalsiteProvide setup and integration of financial platforms with accounting softwareProvide interdepartmental accounting support for account coding and revenue recognitionPrepare journal entries, reconcile bank and balance sheet accounts monthlySupport the monthly, quarterly, and annual closing processes in collaboration with the Accounting ManagerMaintain organized financial documentation and records in accordance with audit and retention standardsAssist in preparing materials for annual audits and financial reviewsAssist in the organization's FACTS Grant and Aid application managementAssist in Fixed Asset management and capitalization processRespond to information requests, research and interpret data, as well as answer accounting and financial queries for internal customersInteract with students, parents, administrators, and co-workers in a professional mannerAttend and participate in professional development settings throughout the yearSupport Student Accounts in the maintenance of all volunteer hours recorded and field questions related to those hoursSupport Accounts Payable with corporate credit card reconciliation and follow up accordinglyAssist in cash counts, start-up cash, and reconciliations of cash needs on campus and during eventsMaintain all accounting department hard copy records and filing systemsSeek, promote, and recommend best practice approaches for all work in alignment with GAAPIdentify and report system or workflow issues, and collaborate with software support or IT, as neededMaintain confidentiality of financial and personnel records in accordance with school policyMission and Team SupportUphold the mission, vision, and values of Orange Lutheran High School in all financial practicesProvide excellent customer service to faculty, staff, families, and vendors in a professional, Christ-centered mannerADDITIONAL DUTIESAll other duties as assignedQUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below are representative of the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.EducationAssociate degree in Accounting, Finance, or related field; bachelor's degree preferredExperience2+ years of accounting or bookkeeping experience, preferably in a nonprofit or educational organizationLICENSES, CERTIFICATES, AND CLEARANCESCleared Background/Fingerprint checkValid CPR certificationsCleared TB assessmentCompletion of Ministry Safe TrainingKEY COMPETENCIESKnowledgeWorking knowledge of MIP Abila and Microix or similar financial systemsStrong proficiency in Microsoft Excel and accounting-related data managementNonprofit fund accounting and familiarity with donor-restricted fundsUnderstanding of Generally Accepted Accounting Principles (GAAP) for nonprofitsSkills and AbilitiesEffective presentation skillsExcellent attention to detail, organizational skills, and ability to manage multiple prioritiesProven listening and interpersonal skillsStrong communication skills and commitment to collaborative teamworkDemonstrated integrity, discretion, and alignment with Christian valuesAbility to represent the mission, vision, and core values to all stakeholders and prospective familiesPlanning and organization; prioritizes and plans work activities; uses time efficiently; organizes other people and their tasksProfessionalism, reliabilityUses discernment in analyzing situations and adopts an effective course of actionExhibit a student's first focus in all aspects of the jobExhibit professionalism and approach others tactfully; react well under pressure; Treat others with respect and consideration, work with integrityPERSONAL CHARACTERISTICSExhibit the highest level of Christian integrity; their life reflects Christ-like morals, behavior, attitude, and leadershipIntegrate faith and prayer in the performance of job dutiesAbility to articulate their Christian faithAn active member of a Christian church, the Missouri Synod preferredSupport the Mission and Statement of Faith of Orange Lutheran High SchoolModel integrity, professionalism, and stewardship in all financial mattersPHYSICAL REQUIREMENTSThe employee must have the ability to lift, carry, pull, push, or move objects up to 40 pounds and to bend, stoop, sit on the floor, climb stairs, squat, kneel, jump, twist, or bendThe employee must have the ability to move about the campusAble to perceive sound, see, and speak so that others can understandAble to operate business-related equipment, handling and manipulating various materials and objectsAble to sit and work at a video display terminal for extended periods of timeRoutinely uses standard office equipment such as computers, phones, photocopiers, and filing systemsOccasional evening or weekend work may be required during the fiscal year-end or during audit preparation periodsWORK ENVIRONMENTMost of the work is performed indoors in a climate-controlled office environment with infrequent exposure to an outdoor environmentThe noise level is that of a typical quiet office setting, with occasional exposure to moderate noise levels in the student environmentThis position operates in a professional school office setting and routinely uses standard office equipment such as computers, phones, photocopiers, and filing systems. Occasional evening or weekend work may be required during the fiscal year-end or during audit preparation periodsThis job description intends to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments to address the needs of the school and changing business practices. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position's role, scope, or FLSA status, or grade.