Administrative Services Coordinator I

: Job Summary: Under supervision assists in the provision of information, maintenance of databases, report production and routine data analysis. Work is reviewed for completeness, accuracy and soundness. Essential Responsibilities:

• Collects, prepares and tracks computerized operating reports and summaries such as: attendance records, budget expenditures, production, utilization of services and statistical records of performance.
• Performs a variety of routine information collection and analysis assignments and responds to ad hoc requests.
• Formats graphs, spreadsheets and reports by utilizing multiple software packages.
• Maintains databases on a regular basis, may have to have extract information from different sources in order to input data.
• Responsible for running pre-existing reports.
• Schedules conferences, meetings, speakers, presentations, educational programs and social events.
• May coordinate master schedules for physicians and staff.
• Provides administrative and project support as assigned.
• CLAUSE: Various positions are under review with a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement.

Basic Qualifications: Experience

• N/A

Education

• Associates degree required, OR two (2) years of experience in a directly related field.
• High School Diploma or General Education Development (GED) required.

License, Certification, Registration

• N/A

Additional Requirements:

• Previous clerical and/or secretarial experience required.
• Previous medical center experience required.
• Proficient with a variety of software applications.
• Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

• N/A

Notes:

• This is a part time position, days and hours may vary.
• Preferred experience: staff scheduling, payroll, department inventory control with Onelink e-procurement, invoice processing, receiving & stocking.
• May be required to work weekends as operational needs. Must be proficient in MS Office suite including Outlook, Work, Excel, Access, and Power Point.

PrimaryLocation : California,Harbor City,South Bay Medical Center HoursPerWeek : 20 Shift : Day Workdays : Sun, Mon, Tue, Wed, Thu, Fri, Sat WorkingHoursStart : 01:30 PM WorkingHoursEnd : 05:30 PM Job Schedule : Part-time Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : B01|SEIU|Local 399 Job Level : Entry Level Job Category : Administrative & Support Services Department : South Bay Med Center - Pathology/Lab-PermLab SysCoord - 0806 Travel : No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:

• Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.

• Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.

• Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.