Accounting Assistant

VPG Enterprise

New Orleans, LA

Job Description
Job Description
VPG is looking for an experienced Accounting Assistant!
We offer two weeks of PTO, 13 company-paid holidays, up to 4% 401k matching, employee assistance program, health, dental, and vision insurance, supplemental benefit options (cancer, accident, critical illness, STD & LTD), and well as 100% employer-paid life insurance. We are a dynamic & growing company with opportunities for advancement!
As an Accounting Assistant, you support the financial health of the organization by ensuring accurate financial records, timely processing of transactions, and proper synchronization between accounting systems. You play a critical role in supporting compliance, financial reporting, project visibility, and operational decision-making across the company. Your work enhances the accuracy of cost tracking, billings, and financial statements, contributing directly to company success.
DUTIES/RESPONSIBLITIES:
Support the Staff Accountant with day-to-day accounting tasks, month-end requirements, and special projects
Update the Work In Progress (WIP) schedule and ensure changes are correctly reflected in accounting systems
Process weekly or monthly reports including AR updates, WIP reports, unpaid bills, cash health reporting, and budget status summaries
Provide backup during peak workloads, audits, or compliance cycles
Ensure invoice workflows follow compliance standards, including GC Pay approvals and Procore reconciliation prior to syncing with QuickBooks Desktop
Process vendor payments through structured check runs, ensuring approval verification, document filing, and vendor compliance
Create and route purchase orders, track approvals, and confirm compliance documentation such as insurance coverage
Collaborate with operations teams to ensure timely pay application approvals and documentation
Record owner payments, update cash-receipt logs, and reconcile deposits into QuickBooks Desktop
Perform reconciliations for bank accounts, credit cards, internal spreadsheets, and recurring payables
Track recurring entries, including insurance premiums, payroll allocations, loan interest, debt service entries, and 401k contributions
Manage paying monthly utility bills for VPGH as needed
Monitor variations between Procore budgets and QuickBooks Desktop, identifying discrepancies and assisting in corrections
Support the month-end close by preparing journal entries, validating account balances, and submitting workpapers to the CPA
Confirm Profit & Loss and Balance Sheet accuracy prior to finalizing month-end financials
Manage document requests for insurance audits, annual reviews, and external financial review processes
Maintain accuracy of accounting entries across Procore, GC Pay, and QuickBooks Desktop
Monitor syncing issues or data exceptions between platforms and escalate concerns when necessary
Maintain organized financial documentation aligned to company standards and audit requirements
Generate internal financial reports and upload documentation to dashboards including the Cash Health Tracker tool
All other duties as assigned
REQUIRED SKILLS/ABILITIES:
Strong attention to numerical accuracy and document quality
Strong understanding of accounting principles, accounts payable, accounts receivable, and general ledger processes
Ability to work with multiple interconnected systems and identify discrepancies
Proficiency with Excel formulas, formatting, and financial reconciliation
Effective communication skills with accounting, operations, leadership, and external partners
Ability to manage workload, meet deadlines, and prioritize multiple requests
Ability to remain highly organized with sensitive financial documentation
EDUCATION/EXPERIENCE:
Bachelor’s degree in Accounting, Business, or Finance required
Experience with accounting platforms such as QuickBooks Desktop required
Prior experience working with Procore, Yardi or property management/construction -related systems is preferred
Previous experience in accounts payable and/or accounts receivable roles strongly preferred
PHSYICAL REQUIREMENTS:
Ability to sit for prolonged periods working at a computer
Ability to operate standard office equipment
Ability to lift up to 15 lbs occasionally for file boxes or supply deliveries

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Vacancy posted 4 days ago

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