Administrative Assistant
Southeastern Baptist Theological Seminary
SOUTHEASTERN BAPTIST THEOLOGICAL SEMINARY JOB DESCRIPTION FORM
JOB TITLE: Administrative Assistant
DEPARTMENT: Hispanic Leadership Development
SUPERVISOR: Director
JOB TITLE: Administrative Assistant
DEPARTMENT: Hispanic Leadership Development
SUPERVISOR: Director
- PURPOSE OF THE JOB
- ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Assist the Director in the development and expansion of new and current HLD initiatives.
- Work with different Departments (Including, but not limited to: Distance Learning, Admissions, Registrar, Accounting, Communications, and Events) on issues related to Hispanic students, ministries and programs.
- Assist the Director in developing HLD relationships and other specific projects as needed.
- Schedule meetings and conference calls for the Director as requested.
- Coordinate faculty support for HLD professors.
- Update Office Calendar with the schedules of HLD personnel.
- Assist with organizing and promoting HLD events.
- Prepare expense reports for HLD.
- Schedule and make arrangements for professors' travel through the current platform.
- Coordinate class calendar for ongoing online programs.
- Work with the GTI administrative assistant with the creation and processing of professor contracts.
- Request payment for professors teaching HLD courses.
- Maintain and update Hispanic programs' handbooks.
- Advise and inform students concerning Hispanic programs and policies.
- Oversee the ticket management system for HLD and assign agents per case.
- Assist with social media as needed.
- Respond to emails, phone calls, and other correspondence within a 24-hour period.
- OTHER DUTIES & REPONSIBILITIES
- Additional responsibilities may be designated by the Director of HLD as needs arise.
- SUPERVISORY RESPONSIBILITIES
- Assist the Director with the supervision of HLD personnel.
- KNOWLEDGE AND SKILLS (Indicate which are required, preferred, or desirable. Include licenses and certificates.)
- Fully Bilingual in Spanish and English (speaking and writing) - Required
- Mid to Advanced competency in computer skills- Required:
- MS Word
- MS Excell
- MS PPT
- Desirable competency in computer skills:
- Graphic design
- Social Media Management
- Moodle
- Panopto
- Initiative to carry out objectives
- Ability to follow through with assigned tasks
- Ability to develop relationships well and communicate effectively
- Ability to interact well with various departments on campus and other personnel
- Ability to interact well with students and graduates of Master level programs.
- FISCAL RESPONSIBILITY
- Utilize Office Credit Card and submit expenses for purchases related to printing, shipping, and events.
- EXTENT OF PUBLIC CONTACT (Within and outside the University)
- Daily communication with prospective students and current students
- Work and communicate with other offices at SEBTS
- Frequent coordination with professors and overseas program coordinators
- PHYSICAL DEMANDS (Walking, lifting, equipment, operation, etc.)
- Normal fitness as required for office duties
- WORKING CONDITIONS AND ENVIRONMENT
- Occasional travel to meetings, conferences, other locations on behalf of the HLD office.
Vacancy posted 4 days ago
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