Office Manager

Job Description

Job Description

We are looking for an organized Office Manager to oversee daily office operations and keep administrative activities running smoothly in Salem, New Hampshire. This role combines hands-on office coordination with purchasing, shipping, and recordkeeping responsibilities, making it ideal for someone who is detail-oriented and comfortable managing multiple priorities. The successful candidate will work across internal teams, vendors, and customers to support efficient workflows and accurate documentation.

Responsibilities:
• Oversee routine office activities and provide broad administrative support to maintain an efficient workplace environment.
• Coordinate shipments within the U.S. and internationally, including preparing required paperwork and arranging logistics.
• Assist with global purchasing efforts by communicating effectively with suppliers and customers in different regions.
• Manage the ordering and replenishment of office and operational materials to ensure necessary supplies are always available.
• Create, monitor, and update purchase orders while keeping purchasing files complete and accurate.
• Support inventory accuracy by tracking stock levels and updating information in the company’s current system.
• Help facilitate customer orders by ensuring clear communication among clients, suppliers, and internal departments.
• Organize invoices and other business records, maintaining orderly documentation in line with established processes.
• Recommend and implement practical improvements that enhance administrative organization and office efficiency.• At least 3 years of experience in office administration, office management, or a similar support role.
• Demonstrated ability to manage office supply ordering and maintain appropriate stock levels.
• Experience handling administrative documentation, purchase tracking, and general recordkeeping.
• Familiarity with accounts payable support and processing related office paperwork.
• Ability to coordinate shipping activities and manage logistics details accurately.
• Strong organizational skills with the ability to balance multiple tasks and deadlines.
• Clear and detail-oriented communication skills for interacting with customers, vendors, and internal teams.
• Experience performing front desk or receptionist-related responsibilities is preferred.