Accounts Payable and Office Administrator
$60k - $80kMarlin Construction Services
Job Description
Job Description
Accounts Payable and Office Administrator
Marlin Construction Services
Location: Freehold, NJ
Job Type: Full-Time
Industry: Construction
About Marlin Construction Services
Marlin Construction Services is a growing construction company committed to delivering high-quality projects through strong teamwork, accountability, and exceptional customer service. We are seeking a detail-oriented and organized Accounts Payable Administrator to support our accounting and operations teams.
Position Summary
The Accounts Payable Administrator will be responsible for managing the company's accounts payable process, ensuring vendor invoices are accurately processed and paid on time. This position requires strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced construction environment.
Key Responsibilities
- Review, verify, and process vendor invoices and subcontractor pay applications.
- Match invoices to purchase orders, contracts, and receiving documentation.
- Code invoices accurately and enter them into the accounting system.
- Prepare and process weekly check runs, ACH payments, and wire transfers.
- Maintain vendor records, W-9 forms, and certificates of insurance.
- Reconcile vendor statements and resolve discrepancies promptly.
- Communicate with vendors, subcontractors, and internal project teams regarding payment inquiries.
- Assist with month-end closing activities, including accruals and account reconciliations.
- Track lien waivers and ensure compliance with company payment procedures.
- Support job cost accounting by allocating expenses to the appropriate projects and cost codes.
- Assist with audit requests and documentation gathering.
- Maintain organized electronic and physical accounting records.
- Perform general administrative and accounting support duties as assigned.
Qualifications
Required
- 2+ years of accounts payable, bookkeeping, or accounting administrative experience.
- Proficiency with Microsoft Excel and Microsoft Office Suite.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Strong written and verbal communication skills.
Preferred
- Experience in the construction industry.
- Familiarity with job costing and subcontractor billing.
- Experience with accounting software such as QuickBooks, Sage, Foundation, or similar ERP systems.
- Associate's degree in Accounting, Finance, Business Administration, or related field.
What We Offer
- Competitive salary based on experience
- Health, dental, and vision insurance
- Paid time off and holidays
- 401(k) with company match
- Career growth opportunities within a growing construction organization
- Collaborative and team-oriented work environment
Compensation
$60,000 - $80,000 annually , based on experience and qualifications.
Apply Today
If you are a highly organized professional who enjoys working with numbers, vendors, and project teams, we encourage you to apply and become part of the Marlin Construction Services team.
Marlin Construction Services is an Equal Opportunity Employer.
Company DescriptionMarlin Construction Services, Inc. is a New Jersey-based civil contractor specializing in site development, excavation, underground utilities and paving. Since 1999, the company has built a strong reputation for quality work, a hands-on self-perform approach, and a team-driven culture focused on delivering projects the right way.
Company Description
Marlin Construction Services, Inc. is a New Jersey-based civil contractor specializing in site development, excavation, underground utilities and paving. Since 1999, the company has built a strong reputation for quality work, a hands-on self-perform approach, and a team-driven culture focused on delivering projects the right way.
Vacancy posted 4 days ago
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