Billing Assistant

Job Description

The role

Clifford Chance US LLP is seeking a full-timeBilling Assistant. The Billing Assistant willbe responsible forsupporting theclientbilling process. This role will collaborate and liaise withBilling Coordinators, partners, associates, and secretaries in connection with various aspects of client billing. The Billing Assistant will alsobe responsible forassistingwith revising bill/time entry narratives, coordinating client billing cycles, and working closely with the billing teamto prepare client invoices. This position canbe located inany of our three US offices (New York, Washington, DC or Houston, TX) and will report to the Billing Supervisor.

Responsibilities

• Assistwith all aspects of the monthly client billing process and distribution of invoices to clients.
• Prepare and distribute monthly prebillsto the responsible billing partners and their teams, under the guidance of Billing Coordinators.
• Process and incorporate comments and revisionsfrom partners and associates on prebills, ensuring changes are accurately reflected.
• Monitor time anddisbursementtransfers and write-offs, ensuring the necessary approvals are obtainedin accordance withfirm policy before processing them in the billing system.
• Prepare and distribute draft billsfor attorney review and approval.
• Confirmbilling partner approvalsare obtained beforefinalizingand issuing invoices.
• Assistwith preparing,submitting, and monitoring e-bills, and update e-billing workflownotesas necessary.
• Post finalized billsin the firm's billing system andassistin coordinating their delivery to clients.
• Ensure each postedbill'sbackup documentationis properly saved in the designated billing folder within the firm's document management system (iManage).
• Liaise with billing partners and attorneys-in coordination with Billing Coordinators-regardingmatter billing status, special billing arrangements (e.g., fee caps, fixed fees), and any required clarifications.
• Develop familiarity with Work-In-Progress (WIP) provisionsandassistin monitoring aged WIP andspecial discountsfor matters to support billing partners in meeting monthly billing goals.
• Review and ensure complianceof billing matters with Clifford Chance client agreements and outside counsel billing guidelines, flagging any discrepancies to the Billing Coordinator or Supervisor.
• Assistin setting up new matters in e-billing systems, ensuring correct time increments, rates, discounts, e-billing codes, and matter file numbers are applied as directed.
• Verify client- or matter-specific fee arrangementsareproperly reflectedfor each matter to ensureaccuratebilling and WIP accrual.
• Coordinate with the Accounts Payable teamto help resolve any vendor billing discrepancies related to client matters.
• Maintain billing files and documentationin accordance withthe firm's billing policies and audit requirements.
• Respond to routine partner and client billing inquiriesina timely, professional manner and escalate complex issues to the Billing Supervisor and/or Billing Coordinator as needed.
• Assistwith billing reports and projectionsby gathering data and preparing monthly billing projection reports and other billing analyses as requested by attorneys or management.
  
  

Qualifications

Your experience

• 1+ years of relevant billing, accounting, or finance experience; experience in a law firm or professional services environmentstrongly preferred.
• Bachelor's degree in Business, Accounting, Finance, or a related field preferred.
• Strong client service orientation, with the ability to build a positive rapport with internal clients (attorneys, staff) and external clients when needed.
• Ability to work under pressureand remain flexible when juggling multiple competing deadlines (especially during month-end/quarter-end billing periods).
• Detail-oriented and analytical, with strong critical thinking and problem-solving skills toidentifybilling issues andassistin resolving them proactively.
• Excellent time management, organizational, and interpersonal skills, with the ability to prioritize tasks efficiently in a fast-paced environment.
• Strong written and verbal communication skills, with a professional demeanor.
• Proficiencyin Microsoft Office (especially Excel)and familiarity with billing software and document management systems; experience with legal billing platforms (e.g., Elite 3E, Aderant, e-billing portals) is a plus.
• Ability to work independently on routine taskswith minimal supervision, while effectively collaborating within a team-oriented billing department.
• Must be able to work outside core business hours as needed, particularly during peak billing periods (e.g., month-end).
• Must be able tocomply withthe Firm's Agile Working Policy, which requires employees to work from the office at least three days each calendar week.
• Must be independently legally authorized to work in the United States.

Clifford Chance US LLP offers a comprehensive benefits and compensation package. The salary range for this role is $65,000-$83,000. The actual salary will be commensurate with the candidate's qualifications and relevant experience.

Company Description

Who we are

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm's global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That's why we're so proud of our inclusive, friendly, and team-based approach to work.

Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them.

You'll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they've reached out to us, we provide a world-class service every step of the way. And that's possible thanks to the entrepreneurial spirit and conscientious approach to work that you'll find across all of our teams.

Whichever area of the business you join, you'll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.

Additional Information

Equal opportunities

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culturehere.