Administrative Assistant

POSITION SUMMARY
Provide administrative support for company safety programs by coordinating employee and contractor badging and training, maintaining accurate training and company physical records, organizing contractor safety meetings, and coordinating requirements and information among Security, the Safety team, employees, and contractors. This position operates under direct supervision within the Safety department. Core competencies include safety administration, training coordination, records management, badging support, and contractor communication. This role offers development opportunities through structured training and increasing responsibility for safety program administration.

KEY RESPONSIBILITIES
• Coordinate employee and contractor badging requirements with Security
• Schedule and track required safety training for employees and contractors
• Maintain accurate training records and company physical examination records
• Organize contractor safety meetings, including scheduling, attendance, and documentation
• Coordinate information and administrative requirements among Security, the Safety team, employees, and contractors
• Monitor upcoming expirations and follow up on missing or incomplete records
• Maintain organized safety files and support routine reporting and audits

QUALIFICATIONS

Education:
• High school diploma or GED required
Experience:
• 1-4 years of relevant experience
• Entry to mid-level position

Skills:
Direct communication, Employee and contractor badging, Training coordination, Record management, Administrative coordination, Cross-functional communication, Microsoft Office fluency

WORK ENVIRONMENT AND PHYSICAL DEMANDS
Primarily an office work environment with regular use of a computer, phone, and standard office equipment. Requires frequent sitting and occasional walking, standing, bending, and lifting up to 20 lbs. May require occasional visits to refinery or contractor work areas where required PPE must be worn, and established site safety requirements followed.

ABOUT FJ MANAGEMENT & BIG WEST OIL
Big West Oil LLC is proudly owned and operated by FJ Management, ranked #134 on Forbes' 2025 America's Top Private Companies list, with over15,000 employees. Our North Salt Lake refinery employs approximately 270 people with an average tenure of 12 years-a testament to our family-oriented culture.
We pride ourselves on environmental stewardship and our commitment to employees and our community. Through FJ Management's Call to Action Philanthropies, Big West Oil helps fund initiatives that have invested more than $130 million since 2007 to strengthen working families across the West and Midwest-supporting affordable housing, scholarships, food security, and early childhood education.
What We Offer:
• Great bi-annual bonus program
• Retirement programs - 401k and profit sharing with potential for up to 21% from the Company
• Competitive health insurance - Medical, Dental, Vision, Disability & Life
• Tuition reimbursement and disability insurance
• 9/80 work schedule for better work-life balance

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.