Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to support financial operations for a manufacturing organization in Saint Paul, Minnesota. This Contract to Permanent opportunity is ideal for someone who is highly organized, comfortable managing receivables across multiple entities, and confident working with cross-functional teams to resolve billing and payment issues. The role focuses on maintaining accurate account balances, improving collection results, and delivering clear reporting that supports strong cash flow management.

Responsibilities:
• Review receivables activity and aging data for multiple entities, prioritize past-due balances, and drive timely follow-up on outstanding invoices.
• Investigate billing inconsistencies, reconcile account differences, and partner with internal teams and customers to bring accounts into balance.
• Contact customers as needed to discuss payment timing, clarify terms, and address unresolved balances through effective collections outreach.
• Use ERP and accounting platforms to research account details, update payment information, and maintain reliable records for reporting purposes.
• Prepare recurring summaries on aging trends, collection efforts, and expected cash receipts to support financial visibility and planning.
• Document account activity, payment arrangements, adjustments, and customer communications in alignment with company standards.
• Work closely with accounting, sales, and operations teams to resolve disputes efficiently and remove barriers to payment.
• Identify patterns in late payments or recurring disputes and recommend practical improvements to strengthen credit and collections processes.• At least 2 years of experience in accounts receivable, credit, collections, or a related accounting function.
• Experience managing aged receivables, reconciling customer accounts, and resolving invoice or payment discrepancies.
• Proficiency with ERP systems, accounting software, or other financial platforms used for receivables tracking and reporting.
• Strong analytical and problem-solving skills with the ability to interpret account activity and take appropriate action.
• Ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced environment.
• Effective written and verbal communication skills for working with customers and cross-functional internal teams.
• Background in commercial collections, billing support, cash activity, or multi-entity receivables work is strongly preferred.
• A degree in Accounting, Finance, Business Administration, or a related field is preferred but not required.