Administrative Coordinator

Explore opportunities to grow your career with us or one of our clients A client of AlphaStaffHCM™ is searching for a People and Administrative Coordinator to support their corporate office and leadership. The client is a rapidly growing investment firm specializing in alternative real estate asset classes such as self-storage, manufactured housing, RV parks, small bay industrial, and car washes. Day to day: We are seeking a highly organized, detail-oriented, and people-first People & Administrative Coordinator to support Andover’s day-to-day corporate operations and HR administrative functions. This role blends executive and administrative support with meaningful responsibility across people operations—approximately 40% of the role is dedicated to HR. The ideal candidate is proactive, discreet, and genuinely service-oriented: someone who takes initiative, communicates with professionalism at every level, and brings both warmth and reliability to their work. Key responsibilities: Coordinate new hire orientation logistics, including scheduling, communications, and materials preparation. Collect and process I-9 documentation in compliance with federal requirements. Support offboarding processes to ensure a smooth and professional transition. Schedule interviews and coordinate candidate communications across the hiring process. Maintain and update the candidate tracker to ensure accurate pipeline visibility. Maintain employee folders and HR documentation with a high degree of accuracy and confidentiality. Support payroll administration, including inputting tips and commissions and assisting with international payroll setup as needed. Conduct LMS training completion audits and track employee progress. Executive & Administrative Support Assist department leaders with ad hoc projects and research as directed. Serve as backup for the Office Manager role, ensuring full continuity of office operations and all associated responsibilities as needed. Serve as backup for the Asset Management & Accounting Coordinator as needed. Must have's: 3 - 5 years of experience in administrative support, people operations, executive assistance, or a similar role. Strong proficiency in Microsoft Office Suite and comfort with HR systems, applicant tracking tools, and office technology platforms. Excellent written and verbal communication skills. Strong organizational abilities and comfort managing multiple priorities simultaneously. Nice to Have Qualifications: Notary certification or willingness to obtain. Experience supporting HR or people operations functions in a professional services or investment management environment. Compensation and Perks: Discretionary performance bonus 401(k) with match Paid holidays and vacation Disclaimers: AlphaStaff, Inc. and the Client are equal employment opportunity employers and do not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws. #J-18808-Ljbffr