Administrative Coordinator

Job Title: Administrative Coordinator Grade: 16 Salary: $60,413-$71,958 The Research Foundation for Mental Hygiene is seeking a qualified candidate to fill a full-time Administrative Coordinator position. CRESTNY Administrative Coordinator provides coordination of the Institute's training, implementation activities, and oversight/evaluation of activities. CRESTNY is located at the Center for Practice Innovations (CPI), New York State Psychiatric Institute (NYSPI) and partners with the New York State Office of Mental Health (NYSOMH). This position requires a highly organized individual with excellent data, administrative and communication skills, who can work effectively with a diverse group of collaborators across state and city government, behavioral health providers, internal CPI/NYSPI departments, units, initiatives, and external vendors. The Administrative Coordinator reports directly to the Director of CRESTNY and works closely with CPI's Online Assistance Unit and data and module development units to support the overall operations of the Institute. Duties and Responsibilities Working closely with Director in developing the CRESTNY platform. Coordinate times for workgroups and steering committees with NYSOMH, CPI, NYCDOHMH, and other collaborators. Schedule meetings with Initiative's internal and external partners. Coordinate all training activities with Implementation Specialists and manage scheduling with the Online Assistance Unit (OAU) and the team; support LMS Virtual Platform and public-facing CMS. Collaborate with CPI's module development unit, subject matter experts, OMH, vendors, and others to ensure new online training modules are developed and made available to learners. Schedule interactive learning community meetings, webinars, training sessions, consultations, and support calls; support development of pre- and post-evaluations, surveys, and questionnaires for ongoing data collection. Plan and set virtual meetings. Arrange and set up F2F meeting/conference spaces. Support CRESTNY Director & team in reviewing existing online training modules and recommend what is relevant for CRESTNY. Participate in design, creation, and dissemination of marketing materials such as the Wave newsletter. Establish a system of CEUs and prepare continuing education unit approval request paperwork. Maintain CRESTNY provider and contact lists. Enroll learners into CPI's learning management system so that they can access online training modules and other resources. Co-write/edit proofread newsletters and news briefs. Develop, update, and proofread web pages. Compile and analyze data and create reports such as pilot reports and annual reports. Arrange travel for all Initiative members. Monitor inventory and order office supplies. Process and track all accounts payable, including vendors, consultants, invited guests, and training groups. Minimum Qualifications High school diploma and 5 years of experience, or bachelor's degree in a related field and 2 years of related experience. Personal lived & living experience of mental health and/or substance use recovery can substitute for education. A minimum of 1 year of experience in Microsoft Office Software (Outlook, Word, Excel, PowerPoint). 1 year of experience with streaming platforms (e.g., Zoom). 1 year of experience with project administrative coordination. Preferred Qualifications 6 months' experience in Project Planning or Management or related education/certificates. 6 months experience in design software such as Canva Pro, Adobe Creative Suite, and Adobe Acrobat Pro. 6 months in data collection and visualization software (e.g., Redcap, Qualtrics, Tableau). 6 months' experience with Continuous Quality Improvement. 6 months' experience in academic/research administration. Work Location 1051 Riverside Drive, New York, NY 10032 RFMH is an equal opportunity/affirmative action employer. 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliance. Excellent Benefits Package. #J-18808-Ljbffr