Administrative Coordinator

Administrative Coordinator

We are seeking a motivated and organized Administrative Coordinator to provide day-to-day support to a senior executive in the financial services industry. This is a great opportunity for someone early in their administrative career who is eager to gain experience in a fast-paced, professional environment.

The ideal candidate is detail-oriented, proactive, and eager to learn. In this role, youll assist with managing schedules, organizing travel, processing expenses, and supporting smooth communication within the executives team and across the organization.

Key Responsibilities :

• Calendar Support: Help coordinate and maintain the executives calendar by scheduling meetings, appointments, and events.
• Travel Coordination: Assist with booking travel arrangements, including flights, hotels, and transportation.
• Expense Reporting: Prepare and submit expense reports using Concur (or similar tools); training will be provided as needed.
• Administrative Support: Provide general administrative support to help keep the executive organized and prepared.
• Communication Assistance: Support email and meeting follow-ups to help facilitate clear communication across teams and with external contacts.
• Document Handling: Maintain files and handle sensitive information with discretion and professionalism.
• Team Collaboration: Work closely with other team members and departments to support shared goals and ongoing projects.
• Learning Mindset: Show an interest in the financial services industry and a willingness to grow within the role.

Qualifications :

• 12 years of administrative or office support experience preferred; internships or part-time experience also welcome.
• Comfortable using Microsoft Outlook, Word, Excel, and other common business tools.
• Willingness to learn Concur or similar expense software.
• Strong organizational skills and attention to detail.
• Clear and professional communication skills.
• A positive attitude, dependability, and willingness to pitch in where needed.
• High level of professionalism and discretion when handling confidential information.