Archives Assistant

Russell Tobin's client, an American entertainment provider company, is hiring a Collections Move Coordinator/Archives Assistant in Glendale, CA. Employment Type: Part-Time/Onsite Schedule: Mon – Thu Part-Time role 30 hours a week Location: Glendale, CA Duration: 12+ months with possible extension or conversion Pay range: $29/hr - $31/hr W2 Position Overview The Collections Move Coordinator will support the planning and execution of a large-scale collections relocation project by working closely with multiple departments to inventory, document, track, and prepare collection assets for transport and rehousing. This part-time position requires a highly organized individual who can work both collaboratively and independently to ensure the accurate management and movement of collection materials. Responsibilities Responsibilities include conducting detailed inventories; cataloging and updating collection records; reconciling object data; and maintaining accurate documentation within spreadsheets, databases, and collections management systems. The Collections Move Coordinator will assist with object identification, labeling, location tracking, and the creation of packing and movement documentation to support the safe relocation of collections. The successful candidate will help maintain data integrity throughout the project by verifying object records, updating location information, and ensuring adherence to established collections management procedures and professional standards. They will coordinate with Collections staff to facilitate workflows, monitor project progress, and address discrepancies that arise during inventory and move activities. Required Qualifications Proficiency in Microsoft Office Suite and collections database management software. Experience with object handling. Ability to perform highly detailed work across multiple concurrent tasks. Strong interpersonal, communication, and organizational skills. Ability to stand, bend, lift, and reach as required by the role. Education & Experience Bachelor’s degree in a related field and/or experience working in collections, archives, or a similar environment. Benefits that Russell Tobin offers Russell Tobin and its affiliates offer eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors. Russell Tobin and its affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Russell Tobin and its affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances. Accommodations We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us. Only applicable for San Francisco Candidates Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation. #J-18808-Ljbffr Russell Tobin