Accounts Payable Team Lead

Job Description

Job Description

Title: Accounts Payable Team Lead

Employment Type: Full-time

Compensation: $75,000–$88,000 annually plus performance-based bonus

Location: Oklahoma City, OK

Work Model: On-site

Industry: Shared Services / Finance

Company Overview

A multi-entity shared services organization is seeking an Accounts Payable Team Lead to support centralized finance operations across multiple U.S. locations. The AP function supports high-volume invoice processing, complex vendor relationships, payment readiness, audit documentation, and month-end close activities across business units.

The team operates in a structured shared services environment and uses enterprise finance systems and AP workflow tools to support invoice processing, approvals, and reporting. This role is well suited for a detail-oriented AP professional who can combine hands-on processing, sound judgment, and team guidance in a fast-paced finance operation.

Position Summary

The Accounts Payable Team Lead will serve as a hands-on lead for the regional AP team. This role owns complex vendor accounts, manages escalations and payment holds, distributes daily invoice work, supports AP Specialists, and helps keep team queues moving ahead of close deadlines and payment cycles.

The position also processes high-oversight PO and Non-PO invoices, including recurring obligations such as rent, utilities, taxes, and insurance. The ideal candidate brings strong AP process knowledge, vendor management experience, documentation discipline, enterprise ERP exposure, and the ability to resolve exceptions independently while supporting team performance.

Key Responsibilities

• Own a defined portfolio of complex, high-volume, or strategically important vendor accounts
• Serve as the primary AP contact for assigned business unit relationships, including controllers, operations leaders, and procurement partners
• Manage escalations, payment holds, billing discrepancies, and exception resolution for assigned accounts
• Reconcile vendor statements and resolve missing, duplicate, misapplied, or disputed invoices
• Monitor contract terms, pricing changes, and payment agreements for assigned vendors
• Assign and distribute daily invoice processing work to AP Specialists
• Monitor team queues and redistribute work to maintain throughput and prevent backlog buildup
• Adjust priorities ahead of close deadlines, payment cycles, and urgent exceptions
• Track team output against daily KPIs and escalate capacity or performance concerns as needed
• Process high-complexity PO and Non-PO invoices requiring multi-level approval, special coding, or cross-business-unit coordination
• Maintain audit-ready documentation for high-oversight Non-PO recurring obligations
• Support month-end close by ensuring assigned accounts and team queues are clear of unresolved items by cutoff
• Serve as a first escalation point for AP team members on policy interpretation, system questions, and exception handling
• Provide hands-on training, mentorship, and onboarding support for AP team members
• Identify recurring errors, approval bottlenecks, or data quality issues and recommend process improvements
• Support SOP maintenance, knowledge base updates, audit inquiries, and special projects

Required Qualifications

• Associate degree required
• 5+ years of progressive accounts payable experience in a high-volume environment
• Experience owning vendor relationships and managing complex AP exception portfolios
• Experience assigning work, mentoring, training, or guiding junior AP team members
• Experience using an enterprise ERP or finance system such as SAP, Oracle, Microsoft Dynamics, NetSuite, Workday, or similar
• Experience processing PO and Non-PO invoices
• Ability to interpret AP policy and exercise independent judgment in non-standard situations
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word
• Ability to work on-site in Oklahoma City, OK

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, or a related field
• Experience with Microsoft D365 F&O, Dynamics AX, Microsoft GP, ExFlow, or similar AP workflow tools
• Experience processing Non-PO recurring obligations such as utilities, rent, taxes, or insurance
• Experience in a multi-entity, shared services, regional AP, or centralized finance operations environment
• Experience supporting audit requests and maintaining process documentation
• Experience working with business unit controllers, operations leaders, procurement partners, and external vendors