Legal Secretary

About Latham & Watkins Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong. About The Role The Attorney Support Secretary is an integral part of Latham’s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our Chicago office. The position requires in‑office presence Monday‑Friday for the first 90 days, after which the schedule will be four days in‑office and one remote day. Working hours are Monday‑Friday, 2:00 pm – 10:00 pm. Responsibilities & Qualifications Monitoring lawyer time entries for compliance with firm standards, proactively editing entries, and alerting attorneys of any non‑compliance. Generating, editing, and posting client invoices ensuring firm and client‑defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory as applicable. Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements. Preserving the confidentiality of firm and client protected information. Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains. We’d love to hear from you if you: Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm. Possess the initiative to work both independently and in a team environment with a customer service focus. Demonstrate the ability to multi‑task and adapt to continuously evolving technology platforms. And have: A high school diploma or equivalent; preferably a Bachelor’s degree or equivalent. A minimum of three (3) years of relevant experience in a legal or professional services environment, preferably. Benefits & Additional Information Healthcare, life and disability insurance. A generous 401(k) plan. At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure. Well‑being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well‑being events, and more). Professional development programs. Employee discounts. Affinity groups, networks, and coalitions for lawyers and staff. Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute. Please review your rights under U.S. employment laws. Pay Range USD $70,000.00 – USD $85,000.00 /Yr. #J-18808-Ljbffr