Executive Assistant

Executive Assistant

If you have an interest in being part of one of the fastest growing industries in the nation, you may consider wanting to work for Trulieve! If you have a desire to help others in need through your efforts, this may be the role for you! At Trulieve, we strive to bring our patients the relief they need in a product they can trust. Our plants are hand-grown in an environment specially designed to reduce unwanted chemicals and pests, keeping the process as natural as possible at every turn. Our products are designed to alleviate seizures, severe and persistent muscle spasms, pain, nausea, loss of appetite, and other symptoms associated with serious medical conditions such as cancer. Our specially trained staff works hand-in-hand with physicians to provide the right products and the correct dosage to ensure patients get the compassionate care they need.

To learn more about our company, please visit our website.

Position Summary: Reporting directly to the CFO, the Executive Assistant delivers proactive, high-level administrative and operational support, enhancing the CFO's leadership of the Finance organization and enabling effective engagement with the executive team and Board of Directors. This role manages priorities, optimizes the CFO's time, anticipates needs, and drives communication flow across the organization. The Executive Assistant coordinates key governance processes including Board and Audit Committee support and always maintains strict confidentiality and professionalism.

Responsibilities

• Executive Support: Manage complex and dynamic calendars; evaluate priorities and proactively resolve scheduling conflicts. Prepare CFO briefing materials for internal and external meetings; ensure follow-up actions are tracked to completion. Format information for internal and external communication – memos, emails, presentations, reports incl. BOD material. Draft correspondence, communications, presentations, and remarks with excellent writing and executive polish.
• Board, Audit Committee & Governance Support: Coordinate timelines, version control, and distribution of Board and Committee materials in partnership with Legal, IR, and Finance. Support logistics, stakeholder communications, and secure document handling. Maintain readiness for external reporting milestones, including quarterly earnings event support.
• Finance Leadership Team Coordination: Maintain Finance's operating rhythm: weekly leadership meetings, cadenced deliverables, and initiative tracking. Support travel and expense compliance for CFO and direct reports. Track internal deadlines and operating KPIs for the CFO.
• Communication & Relationship Management: Serve as primary point of contact for internal and external stakeholders; protect CFO time and access. Manage message flow and ensure clarity, tone, and professionalism in communications. Draft key internal messages (policy updates, financial organization communications). Hold and participate in weekly Finance meetings with Finance staff to streamline communication.
• Operational Support: Coordinate travel in compliance with policy and negotiated vendor terms. Maintain filing systems and confidential record retention standards. Support daily budget tracking, purchase requests, and contract routing for finance vendors. Coordinate external / internal mail (entre mailing process).

Experience & Education

Bachelor's Degree 5+ years experience providing executive support preferred. Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Strong regard for accountability and excellence Strong professional verbal and written communications skills. Advanced proficiency in MS Office Suite, Powerpoint, Excel, SharePoint, Smart Sheets Ability to conduct research and present data in a succinct fashion. Strong professional discretion and independent decision-making capabilities. Excellent writing, editing, grammatical, organizational, and research skills. Demonstrated time-management and problem-solving skills.

Position is required to be in Tallahassee, FL. Flexibility for after-hours support tied to earnings cycles, Board meetings, and travel. Salary will be commensurate with experience. A comprehensive benefits package including paid time off is offered with this position. This position will work an average of 40 hours per week and will be available "after hours" if an emergency situation should arise. Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.