Personal Administrative Assistant

Personal Administrative Assistant - Medical Location: Hollywood, CA Overview Our position supports a highly respected physician by providing essential administrative coordination across both a busy medical practice and foundation. This role requires strong organizational skills, attention to detail, and the ability to maintain structure in a fast‑paced executive environment. The Personal Administrative Assistant ensures smooth daily operations through proactive scheduling, communication management, and document preparation. Position Offers Monday–Friday, 10:30 a.m.–6:30 p.m. Competitive compensation: $25–$35 per hour (DOE) Health, Dental, and Vision insurance Paid Time Off (PTO) and Sick Time Off (STO) Key Responsibilities Manage and maintain the physician’s calendar, including scheduling, confirming, and adjusting appointments and meetings Coordinate priorities and activities across the medical practice and foundation to ensure alignment and follow-through Manage email and correspondence, including drafting, prioritizing, responding, and maintaining inbox organization Prepare, edit, and format documents, reports, and Microsoft PowerPoint presentations Keep the physician on track with deadlines by preparing agendas, reminders, and supporting materials Arrange domestic and international travel, including itineraries, accommodations, and transportation Schedule and coordinate meetings and conference calls, including logistics and materials distribution Maintain organized digital and physical filing systems for efficient document retrieval Qualifications Proven experience as a Personal, Executive, or Administrative Assistant supporting a busy professional Strong experience with complex calendar management and multi‑stakeholder scheduling Advanced proficiency in Microsoft Office and Google Workspace, including PowerPoint presentation creation and formatting Excellent written and verbal communication skills with strong attention to detail Ability to manage multiple priorities while maintaining confidentiality and professionalism Why Join Us This role offers the opportunity to directly support a physician across both clinical and foundation operations in a highly organized and impactful capacity. The position is well‑suited for a proactive administrative professional who excels in structure, communication, and presentation development within a fast‑paced environment. M. Trusky JOB-11655 #ESJ1 One Stop Recruiting is an equal opportunity employer. We offer equal employment and contract opportunities regardless of race, color, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity or expression, marital status, pregnancy, disability, veteran status or any other characteristic protected by law. #J-18808-Ljbffr One-Stop-Recruiting