Part Time Accounts Payable Specialist

Job Description

Job Description

We are looking for a part-time Accounts Payable Specialist to support day-to-day payment operations for a contract position that will last through August, possibly longer. This role focuses on maintaining accurate invoice processing, ensuring timely disbursements, and helping keep financial records organized and compliant. The ideal candidate brings strong attention to detail, sound judgment with account coding, and the ability to manage multiple payment deadlines in a fast-paced environment.

Responsibilities:

• Review incoming invoices, verify supporting documentation, and assign appropriate general ledger codes before processing.

• Prepare and execute vendor payments through ACH transactions and scheduled check runs while meeting established deadlines.

• Reconcile payable records, investigate discrepancies, and resolve billing or payment issues in coordination with internal teams and suppliers.

• Maintain organized accounts payable files and update financial data to support accurate reporting and audit readiness.

• Monitor payment schedules to ensure invoices are approved and paid on time, reducing delays and outstanding balances.

• Communicate with vendors regarding invoice status, remittance details, and account questions clearly and accurately.

• Experience supporting full-cycle accounts payable activities in a detail-focused accounting or finance environment.
• Working knowledge of invoice coding, account allocation, and standard payment processing practices.
• Hands-on experience with ACH payments and check run administration.
• Strong attention to detail with the ability to identify errors, inconsistencies, and missing documentation.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a high-volume setting.
• Effective communication skills for collaborating with vendors and internal stakeholders.