Administrative Services Coordinator

Position Title: Administrative Services Coordinator Reports To: Director of Finance & Administration The Lift Garage is a car repair shop that has a unique blend of business and service. We are a nonprofit that provides low-cost car repair to low-income Minnesotans. We deeply value hospitality for our neighbors, customers, donors, and anyone who may find themselves inside our doors. We also offer a kind, collaborative, and fun work environment. At The Lift we highly value: Patience, kindness, empathy, hospitality, and a commitment to social justice. Position Description: The Administrative Services Coordinator provides high-level administrative and operational support to the Director of Finance & Administration and the Development Manager. This position serves as the organizational hub for administrative processes, financial coordination, donor database administration, office operations, and cross-functional project support. The ideal candidate is highly organized, detail-oriented, service-focused, and enjoys balancing multiple priorities in a collaborative nonprofit environment. This role is essential to ensuring efficient internal operations while supporting the organization’s mission and growth. Job Duties: Finance & Administrative Support (35%): Provide administrative support to the Director of Finance and Administration. Assist with accounts payable and vendor documentation. Prepare invoices, expense reimbursements, and purchase requests. Assist with accounts receivable. Completes bank deposits and manages the cash box. Maintain vendor files and contracts. Support audit preparation and financial record organization. Development & Donor Services Support (35%): Provide administrative support to the Development Manager. Maintain donor records within the donor management database (CRM) and oversee workflow automation software and projects (Zapier preferred). Assist with gift entry by processing donations and generating donor acknowledgments. Assist with reporting and reconciliation with finance. Prepare fundraising reports and donor lists. Coordinate and implement all administrative support for fundraising campaigns including mailings and other backend planning. Provide needed administrative support leading up to and at fundraising events. Office Operations & Cross-Functional Support (30%): Serve as the primary point of contact for general office inquiries. Maintain office equipment and vendor relationships. Coordinate office supplies and equipment needs. Coordinate conference room activities and related supplies, including food and catering. Participate in process improvement initiatives. Assist with documentation of administrative procedures. Provide backup support for administrative functions across departments. Perform other duties as assigned. Required Qualifications and Skills: Three or more years of progressively responsible administrative experience. Strong proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint) and Adobe Acrobat. Experience maintaining databases and using data entry systems. Experience maintaining confidential information. Excellent written and verbal communication skills. Exceptional organizational and time management skills. Ability to prioritize multiple projects with competing deadlines. Preferred Qualifications and Skills: Experience working in a nonprofit organization. Experience with donor management software (Bloomerang and GoFundMe Pro) Experience with basic accounting software applications (Quickbooks Online). Experience supporting finance or accounting functions. Knowledge of fundraising operations and donor stewardship practices. Sense of humor Position Details: Schedule: Typical workdays are Monday-Friday, hours are flexible & negotiable although typically between the hours of 8:00am-5:00pm. Occasional evenings and weekends will be expected, but no more than 80 total hours of work are expected within each two-week pay period. Location: Minneapolis, MN. This position is hybrid, it will require being on-site at The Lift at least 4 days a week Classification and Wage: Full-time, salary/exempt position with pay range of $56-60000/year. Benefits include medical, dental, disability, life, vision, retirement (4% contribution), and life-insurance. Benefits also include paid holidays (10), paid vacation (15 days the first year), and sick time off (10 days/year). #J-18808-Ljbffr Minnesota Council of Nonprofits