Administrative Assistant

AECOM is seeking an organized and proactive Administrative Assistant to provide essential field and office support for operations and maintenance teams. This role serves as a key resource supporting equipment operators electricians and maintenance personnel by coordinating administrative activities that keep daily operations running efficiently. The ideal candidate will thrive in a fast-paced environment demonstrate strong organizational and communication skills and be comfortable managing multiple priorities while supporting a diverse workforce.

Key Responsibilities

• Provide administrative support to field operations maintenance and technical personnel.
• Coordinate schedules calendars meetings and travel arrangements as needed.
• Process and track work orders service requests and maintenance documentation.
• Assist with purchasing activities including requisitions purchase orders invoice tracking and vendor coordination.
• Maintain organized records files reports and documentation in accordance with company procedures.
• Support workforce scheduling and assist with communicating operational updates to field personnel.
• Prepare correspondence reports presentations and other business documents.
• Monitor office and field supply inventories and coordinate replenishment activities.
• Enter maintain and verify data within various company systems and databases.
• Respond to internal and external inquiries in a professional and timely manner.
• Coordinate onboarding training schedules and administrative activities for field personnel as required.
• Perform additional administrative duties to support operational and maintenance activities.

Qualifications :

Minimum Requirements

• High School Diploma or GED and 2 years of administrative support experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications

• Associate degree in Business Administration Office Administration or a related field.
• 4 years of experience providing administrative support in an operations maintenance industrial utility construction manufacturing or field services environment.
• Experience processing work orders and supporting maintenance management systems.
• Experience with purchasing procurement processes and vendor coordination.
• Advanced proficiency with Microsoft Office Suite including Outlook Excel Word and Teams.
• Demonstrated ability to coordinate multiple priorities manage schedules and maintain accurate records in a fast-paced environment.
• Strong written and verbal communication skills with the ability to interact effectively with field and office personnel.

Additional Information :

• This position is not eligible for employment visa sponsorship. The company will not provide sponsorship for this role now or in the future. Candidates must be legally authorized to work in the United States without current or future sponsorship.

At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM  

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work  

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Part-time