Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a construction-focused organization in West Seneca, New York. This contract opportunity with permanent potential is ideal for someone who thrives in a detail-driven accounting environment and understands the pace and complexity of contractor billing. The person in this role will begin with a primary focus on accounts payable while gaining exposure to related accounting functions over time.

Responsibilities:
• Process a high volume of vendor invoices by reviewing documentation, assigning the correct codes, and preparing items for payment.
• Verify purchase orders against invoice details, including unit pricing, invoice numbers, and cost codes, to ensure accuracy before entry.
• Organize and batch invoices for efficient workflow while maintaining complete and accurate payment records.
• Support payment operations by assisting with check runs and electronic payments, including ACH transactions.
• Handle contractor and project-related billing activities, including AIA billing tasks, in alignment with customer and job requirements.
• Enter payroll information into the Foundation system, including time, equipment usage, and job cost coding, with significant emphasis on prevailing wage work.
• Perform extensive data entry with a high level of accuracy across payable, billing, and payroll-related records.
• Build working knowledge of additional accounting processes to provide broader support beyond the initial accounts payable focus.• Experience in accounts payable with responsibility for invoice review, coding, and payment preparation.
• Working knowledge of purchase orders, job cost structures, and matching invoices to supporting documentation.
• Familiarity with accounting in contract-based industries such as construction, plumbing, electrical, or similar trades.
• Ability to code invoices accurately using cost codes and account classifications.
• Experience with payment processing methods such as ACH and check runs.
• Exposure to AIA billing or similar construction billing practices.
• Strong data entry skills and attention to detail in a fast-paced environment.
• Payroll support experience, including time entry and prevailing wage-related administration, is preferred.