Accounts Receivable Specialist

Job Description

Job Description

Jenny Bour with Robert Half is working with a growing company that is looking for an Accounts Receivable Specialist to join their team Cheektowaga, New York! In this AR Specialist role, you will support steady cash flow and positive customer relationships by overseeing invoicing, payment application, credit-related activities, and account follow-up. This Accounts Receivable Specialist position partners with customers and internal teams to address billing questions, maintain accurate records, and promote consistent financial practices.

Responsibilities:

• Process incoming payments and record accounts receivable activity with accuracy and timeliness.
• Create and issue customer invoices, ensuring billing details are complete and correct before distribution.
• Review aging reports regularly and follow up with customers on past-due balances through clear, attentive communication.
• Lead collection activities by coordinating payment commitments, sending notices, and maintaining detailed follow-up records.
• Research billing discrepancies and payment issues, working with internal departments to resolve underlying causes.
• Prepare account summaries and support recurring monthly billing and reporting tasks.
• Maintain organized documentation and clear audit support for receivables transactions and related account activity.
• Assess credit information for prospective customer accounts and provide recommendations for review and approval.
• Track key receivables performance indicators, identify trends, and suggest process improvements that reduce risk and improve collections.
• Assist with audits, internal controls, and cross-functional initiatives that strengthen accounting operations.

• Experience handling accounts receivable functions, including invoicing, payment posting, and account reconciliation.
• Background in commercial collections with the ability to communicate firmly and professionally with customers.
• Working knowledge of cash application processes and billing procedures.
• Strong attention to detail and accuracy when managing financial records and transaction documentation.
• Ability to investigate discrepancies, solve account issues, and coordinate effectively with multiple departments.
• Comfortable using reports and aging data to prioritize collection efforts and monitor account status.
• Solid organizational skills with the ability to manage deadlines and maintain thorough records.
• Proficiency with standard accounting systems and Microsoft Office tools, especially spreadsheet-based reporting.

**For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn.