Administrative Assistant

Meneses Law Office Administrator

Meneses Law is an accomplished law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters. Our headquarters is based out of Houston, Texas and with the expansion to other major cities, our aim is to assist clients to achieve their objectives as placidly and efficiently as possible while minimizing the legal and regulatory risks. The law firm is built on its reputation of providing exceptional customer service delivery coupled with appropriate and outstanding skills, fast turnaround, and the know-how expert of our legal team.

Job Summary

Meneses Law is looking for a high energy bilingual office administrator to help with the organization and running of the daily administrative operations of our firm to assist our clients seeking legal options.

Administrative Assistant Essential Functions/Responsibilities

• Handling incoming calls and other communications in Spanish and English.
• Managing filing system; e-file, paper file, and scanning.
• Recording information as needed by following organizational instructions.
• Greeting clients and visitors as needed by following organizational instructions.
• Updating paperwork, maintaining documents and word processing.
• Helping organize and maintain office shared areas.
• Performing general office clerk duties and errands such as, filing, typing, scanning, printing, following instructions, and meeting deadlines for tasks.
• Maintaining office equipment as needed.
• Aiding with client reception as needed such as, greeting clients, providing directions, scheduling clients, and answering/ calling clients.
• Creating, maintaining, and entering information into databases.
• Perform other duties or assigned tasks based on departmental needs.

Administrative Assistant Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills, time management skills, and attention to detail.
• Proficient with technology and ability to learn our software systems.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite and MacOS systems.
• Self-motivated with excellent interpersonal skills.
• Friendly and strong commitment to customer service.
• Two years work experience as an Administrative Clerk or similar clerical role.
• Good understanding of clerical operations (recruiting, onboarding, training, and compensation).
• Principles and procedures of record keeping.
• English usage, spelling, grammar, and punctuation.
• Ability to work in a fast-paced environment.
• Ability to work well under pressure.
• Able to type 45 WPM or more.
• Must be fluent in English and Spanish.

Education and Experience

• Associate's or Bachelor's degree
• 2+ years of Office Experience.
• Job Types: Full-time

Compensation

Meneses Law believes in Work Life Balance. Operation hours are from 8 a.m. to 5 p.m. plus 2 Saturdays a month for certain positions.

Being hired by Meneses Law as an Administrative Assistant means that you will have the opportunity to:

• $20/hr.
• Learn from top reps through our Training program
• Be part of a positive culture
• Earn individual and team incentives
• Start an incredible career

Benefits for Working at Meneses Law

• Generous compensation
• Work with state-of-the-art technology
• Name Recognition & Prestige Immigration Law Firm
• Sophisticated, Challenging Work
• Structured Training Programs
• Meaningful Career Advancement Opportunities
• Excellent Benefits (Medical (80% ER contribution, Dental (No-Cost to employee), Vision, Life Insurance (Paid), 2 weeks of PTO, 10 days of paid holidays)
• Work Life Balance Schedule
• Birthday and Anniversary rewards

Qualifications/Requirements

Education/ Experience: -Associate's or Bachelor's degree, knowledge of MS Office and MacOS.

Communication Skills: -Ability of reading comprehension, writing, speaking to others to convey information effectively, active listening and interpreting instructional documents. English/ Spanish bilingual oral communication is a must.

Reasoning Skills: -Must be able to analyze information, problems, situations, practices, or procedures to define the problem or objective. Identify relevant concerns or factors, patterns, tendencies, and relationships. Formulate logical and objective conclusions and recognize alternative and their implications.

Physical Demands: -This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking. -May occasionally involve stooping, kneeling, or crouching. May involve close vision, color vision, depth perception, focus adjustment, and viewing computer monitor for extended periods of time. -Involves manual dexterity for using keyboard, mouse, and other office equipment. May involve moving or lifting items under 10 pounds.

Other skills: -Strong knowledge of business and management principles involved in strategic planning, leadership technique, production methods, and coordination of people and resources. -Excellent organizational and time-management.

Work Hours: -Monday to Friday from 8:00 am to 5:00 pm + 2 Saturdays, per month. Must have the ability to work a flexible schedule based on department and company need.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.