Vendor Contract Coordinator

Job Description

Job Description

Scope Maintains the organization's vendor and contract records, ensuring accuracy, compliance, and timely processing.

Supervision Receives general supervision from the Community Services Director and/or Consumer Services Supervisor.

Essential Duties (The following are representative of the duties performed in this role. Additional duties may be assigned.)

1. Receives and screens vendorization inquiries and provides information in accordance with applicable law and organizational policy. Reviews completed applications for accuracy and routes them appropriately.
2. Verifies vendor licenses and credentials and maintains tickler (reminder) systems for periodic review. Notifies vendors, relevant staff, and the Department of Developmental Services (DDS) of approved vendorizations, rate actions, and other changes.
3. Assigns vendor numbers and establishes and maintains both paper files and computer databases for all vendors.
4. Analyzes vendor applications to ensure compliance with applicable statutes, regulations, and organizational policy.
5. Receives, tracks, and monitors vendor contracts through to completion.
6. Prepares memos, reports, and correspondence related to contract and vendorization functions, and performs general clerical work as assigned.
7. Maintains and updates SANDIS, UFS, the contract database, and the rate table as needed.
8. Creates, maintains, and updates reports tracking all contracts, vendorization requests, and related projects.

Employment Guidelines

Knowledge

• General office practices and procedures
• Basic accounting principles

Skills & Abilities

• Strong organizational skills with a high level of accuracy and attention to detail
• Effective documentation, tracking, and follow-through
• Computer database management and general computer proficiency
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to communicate complex information clearly
• Accurate and efficient typing
• Ability to work effectively with diverse groups of people