Administrative Assistant

Powered by Service. Driven by People. At Total Rentals, we’re more than just an equipment rental company, we’re a team of hard-working problem-solvers committed to keeping our customers moving. From construction sites to industrial operations, our crews deliver the gear, the service, and the know-how to get the job done right. We believe in taking care of our team the same way we take care of our customers: with reliability, respect, and pride in every interaction. As an Administrative Assistant with Total Rental Center, you’ll help keep branch operations organized, accurate, and moving forward. This role is primarily focused on behind-the-scenes administrative and operational support, with opportunities to step in and assist customers and the sales team when needed. You’ll work closely with branch leadership and team members to process invoices and purchase orders, maintain records, support reporting, coordinate equipment activity, and help ensure customers and vendors receive timely follow-up. What You’ll Do Review invoices and route them to accounts payable for processing Complete data entry and maintain accurate branch records and documentation Assist with reporting related to equipment utilization, fleet status, and operational performance Process purchase orders and support inventory purchasing Assist with vendor account setup, permits, certifications, and required documentation Track overdue rentals and coordinate follow-up with customers Help schedule equipment deliveries and pickups Answer inbound calls and assist with orders and rental transactions as needed Provide backup support to the sales and customer service team during busy periods or absences Help maintain an organized, professional showroom with equipment properly displayed Contribute to a positive and collaborative branch environment Why You’ll Be Successful You’re organized, dependable, and comfortable balancing several responsibilities throughout the day. You pay close attention to details, communicate clearly, and follow tasks through to completion. You enjoy supporting a team and are willing to shift priorities when customers or branch operations need your help. Preferred Qualifications 2+ years of experience in administrative, office, or operations support Experience in equipment rental, construction, fleet operations, or a related industry preferred Strong organizational skills and attention to detail Proficiency with Microsoft Office Experience with rental, inventory, accounting, or ERP systems preferred Comfortable working in a fast-paced environment with changing priorities Strong written and verbal communication skills Professional and customer-friendly approach Experience supporting invoices, purchase orders, reporting, or inventory processes preferred Ability to work independently while contributing to a team environment This position requires frequent sitting and computer work, as well as walking, standing, bending, and reaching. Employees must be able to lift up to 25 pounds and navigate active work areas while following applicable safety requirements. Salary offers are typically made between the entry and midpoint of the range and are based on factors such as experience, education, and internal equity. Pay Transparency

$20—$25 USD

Background Check & Pre-Employment Screening All offers of employment are contingent upon successful completion of a pre-employment background check and drug screening. Background checks may include verification of employment history, education, criminal records, and references. For positions with access to company financial accounts or credit card programs, a credit history check may also be conducted. All screening is conducted in compliance with the Fair Credit Reporting Act (FCRA) and applicable state and local laws. Candidates will be asked to provide written consent prior to any screening. If results include information that may affect a hiring decision, candidates will have the opportunity to review and respond to the findings before a final decision is made. Total Rentals is an equal opportunity employer. Background check results are evaluated in context and do not automatically disqualify applicants. Total Rentals’ Commitment: Equal Opportunity for All At Total Rentals, we believe great service starts with great people. We’re committed to creating an inclusive, respectful workplace where every employee has the opportunity to contribute and grow. We do not discriminate based on race, color, national origin, religion, age, gender identity, sexual orientation, disability, veteran status, or any other protected class. Staffing Agency Policy Please note: Total Rentals does not accept unsolicited resumes or outreach from staffing agencies. Our internal hiring team manages all recruitment, and no individual at Total Rentals is authorized to enter into third-party agreements without prior written approval