Accounts Payable Specialist

Job Description

Job Description

This is a remote position.

The Accounts Payable Specialist plays a critical role in ensuring the accuracy, timeliness, and compliance of all financial transactions related to vendor payments. Reporting to the Finance Manager, this position is responsible for managing the full-cycle accounts payable process, including invoice processing, payment scheduling, reconciliation, and financial reporting. The ideal candidate will bring strong technical proficiency in accounting systems such as QuickBooks, SAP, and Oracle, along with a proven ability to drive process improvement initiatives that enhance efficiency and reduce errors. With a keen eye for detail and a commitment to continuous improvement, the Accounts Payable Specialist ensures that all financial obligations are met in alignment with company policies and regulatory standards. This role is essential to maintaining strong vendor relationships, supporting accurate financial statements, and contributing to the overall financial health of the organization.

Responsibilities

• Process and verify vendor invoices for accuracy, completeness, and compliance with purchase orders and contracts
  
• Conduct regular reconciliations of accounts payable ledgers with general ledgers and vendor statements
  
• Manage the end-to-end accounts payable cycle, including invoice entry, approval workflows, and payment scheduling
  
• Resolve discrepancies and discrepancies with vendors and internal stakeholders promptly and effectively
  
• Maintain and update financial records in QuickBooks, SAP, and Oracle systems with high accuracy and integrity
  
• Prepare and analyze monthly and quarterly reports related to payable activity, aging reports, and payment trends
  
• Support audit readiness by maintaining organized documentation and ensuring compliance with internal controls
  
• Identify inefficiencies in current processes and lead or contribute to continuous improvement initiatives
  
• Collaborate with procurement, finance, and treasury teams to streamline payment workflows and reduce cycle times
  
• Utilize advanced Microsoft Excel functions for data analysis, reporting, and process automation
  

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
  
• Minimum of 2 years of experience in accounts payable or financial operations
  
• Proficiency in QuickBooks, SAP, and Oracle financial systems
  
• Advanced skills in Microsoft Excel, including pivot tables, VLOOKUP, macros, and data modeling
  
• Demonstrated experience in financial reconciliations and ledger maintenance
  
• Strong understanding of accounting principles, internal controls, and compliance standards
  
• Proven track record in process improvement and continuous improvement initiatives
  
• Exceptional attention to detail, organizational skills, and ability to manage multiple priorities under deadlines
  
• Excellent communication and interpersonal skills with the ability to collaborate across departments
  
• Ability to work independently with minimal supervision while maintaining accuracy and accountability