Executive Assistant

Our client is a well-established and highly respected Top ENR General Contractor headquartered in Irvine, California. With a strong reputation for delivering complex commercial, hospitality, and multifamily projects throughout Southern California, they are seeking a highly organized and proactive Executive Assistant to support senior leadership and help drive day-to-day operational efficiency.This is an excellent opportunity for an experienced Executive Assistant who thrives in a fast-paced, professional environment and enjoys being a trusted partner to executive leadership.Position SummaryThe Executive Assistant will provide high-level administrative support to executive leadership while serving as a key liaison between internal teams, clients, subcontractors, and business partners. The ideal candidate will possess exceptional organizational skills, strong attention to detail, professionalism, discretion, and the ability to manage multiple priorities simultaneously.Responsibilities:Manage complex executive calendars, scheduling meetings, appointments, and travel arrangementsCoordinate internal and external meetings, including preparation of agendas, presentations, and meeting materialsScreen and prioritize incoming communications, correspondence, and requestsPrepare reports, presentations, proposals, and executive-level documentsAssist with project-related administrative functions and special initiativesCoordinate company events, executive meetings, and client functionsTrack action items and follow up on deliverables to ensure deadlines are metMaintain confidential information with a high degree of professionalism and discretionServe as a point of contact between executives, clients, subcontractors, vendors, and internal departmentsSupport contract administration, document management, and filing systems as neededAssist with office operations and executive administrative projectsHandle expense reports, invoicing coordination, and other administrative tasks as assignedQualifications:5+ years of Executive Assistant or Senior Administrative experiencePrior experience supporting executive leadership, ownership, or C-suite professionals preferredConstruction, real estate development, architecture, engineering, or professional services industry experience highly preferredExceptional organizational and time-management skillsStrong written and verbal communication abilitiesAbility to work independently while managing multiple prioritiesAdvanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Experience coordinating travel, meetings, and executive schedulesHigh level of professionalism, confidentiality, and attention to detailPreferred Qualifications:Experience working within a General Contractor, Developer, Architecture, or Engineering firmFamiliarity with construction terminology, contracts, project documentation, and bid processesExperience supporting multiple executives in a dynamic environmentCompensation & Benefits:Competitive base salary: $80,000 - $130,000 annuallyMedical, Dental, and Vision InsurancePaid Time Off and Paid Holidays401(k) with company contributionProfessional development and growth opportunitiesCollaborative and team-oriented company cultureIf you are a highly organized professional looking to join one of Southern California's leading construction organizations, we encourage you to apply.