Office Coordinator

Responsible Recruiter

Small Fish Big Fish Swim School and Sweet Peas Educational Gymnastics are seeking a professional, energetic, and highly organized Office Coordinator to lead front desk operations. This role is ideal for someone who thrives in a fast-paced, customer-focused environment and genuinely cares about delivering an exceptional experience for families.

Key Responsibilities

• Manage daily front desk operations and ensure excellent customer service
• Respond to all client calls, texts, and inquiries within 24 hours
• Oversee class scheduling, makeups, and enrollment support
• Track and support weekly student enrollment goals
• Monitor attendance, phone logs, and prepare daily executive summary reports
• Ensure accuracy of scheduling changes and front desk entries
• Review and verify monthly billing prior to processing
• Maintain return call logs and follow-up systems
• Manage boutique inventory and reorder supplies as needed
• Run daily, weekly, monthly, and annual reports
• Support marketing initiatives and ensure promotional materials are displayed
• Assist with basic HR functions and administrative duties
• Maintain front desk procedures, scripts, and accountability standards
• Monitor outstanding accounts and follow up as needed

Qualifications

• 13 years of administrative, front desk, or customer service, management experience preferred
• Strong organizational and multitasking skills
• Excellent communication skills (phone, text, and in-person)
• High attention to detail and accuracy
• Positive, energetic, and professional demeanor
• Ability to take initiative and work independently
• Comfortable with computer systems and learning new software
• Experience in scheduling, customer service, or office coordination preferred

If you are a motivated, detail-oriented, and people-focused professional, we'd love to meet you. Compensation: $28,000.00 - $34,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

At Small Fish Big Fish Swim School and Sweet Pea's Educational Gymnastics, we are always looking for new team members to embrace our core values of:

Safety

Safety First, During, After, and Always

Fun

We retain knowledge in a positive, encouraging environment.

Growth Mindset

Always learning attitude and encourage.

Connections

Bonds to our teammates, students, families, community, and water

Passion

Love what we do

Our Mission is:

To teach self-confidence, discipline, and well-being through the lifelong sport of swimming.

Our Motto is:

"Small fish become BIG fish by swimming in schools."

Our Vision is to:

• Touch as many lives as possible through our positive and fun in-water learning experiences.
• Develop and strengthen individual mental and physical health through sport.
• Educate the community on the dangers of childhood drowning and provide continuing drowning prevention education.
• Instill a life-long love of the sport of swimming.
• Always "WOW" our customers.

Member schools are independently owned and operated. Your application will go directly to the member school, and all hiring decisions will be made by the management of this school. All inquiries about employment at these schools should be made directly to the school location, and not to US Swim School Association.