Construction Administrative Assistant

Job Description

Job Description

We are seeking a dependable and organized Bilingual Office Administrative Assistant to assist with the day-to-day operations of a busy construction office.

The ideal candidate is comfortable communicating with customers and field personnel, has strong computer skills, and is able to manage multiple tasks and priorities. Construction office experience is preferred.

Job Duties
Answer incoming phone calls and assist customers with general questions
Communicate with customers by phone and email regarding scheduling and schedule requests
Enter and record customer payments
Perform basic data entry and maintain accurate office records
Filing, scanning, and document organization
Assist with customer and project paperwork
Use Microsoft Excel and Word for general office tasks
Use Google Workspace
Assist with plans, estimates, and takeoffs as needed
Provide general administrative support to management and field personnel
Perform other general office duties as assigned

Qualifications
Bilingual in English and Spanish required
Comfortable answering phones and communicating professionally with customers
Proficient with Microsoft Excel and Word
Proficient with Google Workspace
Strong written and verbal communication skills
Good organizational skills and attention to detail
Ability to multitask and prioritize work
Dependable and able to work independently
Construction office experience preferred
PlanSwift experience preferred, but not required

Compensation

$25.00–$30.00 per hour, depending on experience (DOE).

Experience with construction administration, scheduling, estimating, plans, or PlanSwift may be considered when determining starting pay.