Payroll Administrator

Job Description

Job Description

We are looking for a detail-oriented Payroll Administrator to join a transportation equipment manufacturing organization in Kansas City, Missouri. This contract position with permanent potential plays a key role in supporting payroll and HR administration for the corporate office, with a strong focus on accuracy, compliance, and employee service. The ideal candidate will manage payroll activities, benefits coordination, employee onboarding and separation processes, and recurring reporting while helping ensure company policies and regulatory requirements are consistently followed.

Responsibilities:
• Process weekly, biweekly, commission, bonus, and off-cycle payroll activities while verifying pay accuracy, deductions, and compliance with applicable policies and regulations.
• Review and support employee timekeeping records, approve timecards as needed, and calculate specialized hours for service technicians and union-based employees.
• Maintain payroll-related adjustments such as retirement contribution updates, garnishments, tax withholdings, healthcare deductions, union dues, initiation fees, and other manual earnings or deductions.
• Coordinate benefit administration by supporting open enrollment, qualifying life events, eligibility tracking, employee questions, carrier communications, and leave or disability-related updates.
• Manage onboarding tasks by arranging pre-employment screenings, creating employee records in Paycom, preparing offer documentation, and completing employment authorization requirements including I-9 and E-Verify.
• Oversee employee offboarding activities, including final pay coordination, separation documentation, benefits continuation support, and confirmation that company property is returned.
• Monitor compliance requirements for company drivers by tracking license and medical certification status, scheduling renewals, and organizing reasonable suspicion training for leaders.
• Prepare and maintain weekly, monthly, quarterly, and annual payroll and HR reports such as cash requirement summaries, employee census data, union reporting, wage filings, year-end tax form reviews, compliance testing, and government reporting.
• Support recurring administrative processes tied to payroll and HR systems, including applicant tracking, leave case updates, incentive hour tracking, and year-end checklist completion in Paycom.• Experience administering full-cycle payroll in an environment with approximately 101 to 500 employees.
• Knowledge of multi-state payroll practices, including taxes, deductions, garnishments, and regulatory compliance requirements.
• Hands-on experience using Paycom for payroll processing and HR administration.
• Familiarity with employee onboarding, benefits administration, offboarding, and general HR support functions.
• Ability to work accurately with payroll calculations for hourly employees, union employees, commissions, bonuses, and special pay adjustments.
• Strong organizational skills with the ability to manage recurring weekly, monthly, quarterly, and annual deadlines.
• Proficiency in handling confidential employee information with professionalism and discretion.
• Ability to work onsite in Kansas City, Missouri, with flexibility for occasional overtime during peak periods.