Event Set Up Coordinator

Job Description

Job Description

Job Title: Event Technician

Job Description

We are seeking a highly organized and customer-focused Event Technician to support a corporate campus. This role is responsible for ensuring the seamless execution of onsite meetings, conferences, executive events, and workplace activities through exceptional room readiness, event coordination, and customer service. The ideal candidate thrives in a fast-paced corporate environment, enjoys solving technical issues, and can confidently support executives, employees, and visitors while maintaining a world-class workplace experience.

Responsibilities

• Provide onsite technical support for meetings, town halls, executive briefings, trainings, and special events.
• Set up, test, and operate audiovisual equipment including microphones, displays, projectors, cameras, speakers, and video conferencing platforms.
• Ensure meeting rooms and event spaces are fully operational and event-ready.
• Troubleshoot AV, connectivity, and presentation issues in real time.
• Support hybrid meetings involving both onsite and remote participants.
• Serve as the primary point of contact for event-related technical support.
• Deliver a high-touch customer experience for executives, employees, and guests.
• Partner closely with Workplace Experience, Facilities, IT, and Security teams to ensure successful event execution.
• Maintain professionalism and composure while supporting high-visibility meetings and leadership events.
• Perform routine inspections and preventative maintenance on AV equipment.
• Track, inventory, and maintain event technology assets and supplies.
• Maintain documentation related to equipment configurations, event setups, and troubleshooting procedures.
• Coordinate vendor support and repairs when necessary.
• Assist with room scheduling coordination and event logistics.
• Support campus activities, employee engagement events, and company functions.
• Follow workplace safety standards and operational procedures.
• Identify opportunities to improve event support processes and user experience.

Essential Skills

• 2+ years of event technology, conference services, or related technical support experience.
• Experience supporting corporate meetings, executive presentations, or large-scale events.
• Hands-on experience with Microsoft Teams Rooms, Zoom Rooms, Webex, or similar conferencing platforms.
• Strong troubleshooting skills involving AV, video conferencing, and presentation technologies.
• Excellent customer service and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable supporting executive and client-facing events.

Additional Skills & Qualifications

• Experience supporting a large corporate campus or enterprise environment.
• CTS (Certified Technology Specialist) certification or equivalent AV credentials.
• Experience with digital signage, streaming platforms, and event production tools.
• Familiarity with ticketing systems and workplace service management platforms.

Work Environment

This position operates in a corporate environment, Monday through Friday, from 8 AM to 5 PM. You will play a critical role in supporting the employee and executive experience at one of the world's leading cybersecurity organizations, helping deliver flawless meetings and events across a dynamic, high-profile corporate environment.

Job Type & Location

This is a Contract position based out of Santa Clara, CA.

Pay and Benefits

The pay range for this position is $32.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Santa Clara, CA.

Application Deadline

This position is anticipated to close on Oct 14, 2026.

Workplace Type

This is a fully onsite position in Santa Clara,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.